Assistant Director of Stewardship and Scholarships at Villanova University in Villanova, Pennsylvania

Job Description:

Villanova University

Posting Details

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Posting Details (Default Section)

Posting Number:	20243912S
Position Title:	Assistant Director of Stewardship and Scholarships
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	604 - University Advancement
Position Summary:	Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change! Why work at Villanova? Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum. We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we prepare for Villanova’s next comprehensive capital campaign. The Assistant Director of Stewardship and Scholarships provides direction for the management and awarding of University, donor-funded scholarships utilizing Blackbaud Award Management Software (BAM). This includes managerial oversight of BAM and the scholarship award process. This position will be the primary resource for scholarship related questions from gift officers, campus partners, students, and donors. The Assistant Director will assist with the creation of annual reports for restricted and endowed scholarship fund donors. The position will create and manage necessary auditing processes to ensure the appropriate and on-time awarding of donor-funded scholarships and fund data integrity. The Assistant Director will work in close collaboration with the Associate Director of Stewardship & Reporting to ensure accurate scholarship data reporting and annual process review and streamlining, Similarly, this position will work in collaboration with the Assistant Director of Endowment Services to track, manage and execute fund activation and utilization for donor-funded endowments and restricted funds. The Assistant Director will serve as the primary point person between University Advancement and the Office of Financial Assistance to ensure timely awarding of donor funded scholarships and will be a partner to scholarship awarding units and programs across campus. The Assistant Director assists University Advancement to ensure that all scholarship selection criteria are appropriate and nondiscriminatory. Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Manage the scholarship award/reporting process utilizing BAM. Work closely with the Office of Financial Assistance, Admissions, and other campus units to ensure timely awarding of scholarships, and directly communicate with current students to ensure receipt of required scholarship recipient materials and assist with scholarship fund reporting. Administration and Oversight of Blackbaud Award Management – ensure BAM is optimally configured to support efficient scholarship awarding and collection of student information. Interface with University IT to troubleshoot and update data integration with Banner. Maintain internal user manual and road map for improvements, including exploring BAM’s use to improve scholarship awarding and donor reporting. Act as a trusted resource for gift officers, UA and campus partners, students, and donors. Provide guidance on the creation of new endowed scholarships including the selection criteria and provide transparency for scholarship recipients and fund information for gift officers and campus partners upon request. Collaborate with and assist the areas of Stewardship Reporting and Endowment Services to improve shared processes, increase transparency and accessibility, and ensure data integrity and management through regular auditing. Provide supervision to the Scholarship Associate, Stewardship and guide the dissemination, tracking, collecting, managing, and editing of student communications surrounding the awarding and acceptance of donor funded scholarships, student gratitude questionnaires and student/donor engagement including attendance at scholarship events. Assist in all phases of donor recognition programs/events, with emphasis on the annual Endowed Scholarship Dinner.
Minimum Qualifications:	Bachelor’s degree required. 3-5 years of experience in higher education. Ability to effectively communicate professionally with college students, university leadership, frontline fundraisers, key staff across campus and donors. Ability to work in a fast-paced environment while producing accurate results. Candidate should have exceptional organizational skills sufficient to prioritize and complete assignments and projects independently, balancing competing needs and attending to detail. A problem-solver with a proven ability to work with a high level of independence, prioritize assignments and departmental needs, make decisions and to meet deadlines. Ability to manage staff and support growth and professional development. Candidate should exhibit a curiosity for streamlining processes using technology to improve outcomes and accuracy. Proficient in Microsoft Office. Experience in working with relational databases with an understanding of advancement industry system applications is crucial, especially Blackbaud Award Management, Banner, Cognos and/or Salesforce.
Preferred Qualifications:	Experience working in an advancement office with direct experience with stewardship, scholarship, data management, and endowment services procedures preferred.
Physical Requirements and/or Unusual Work Hours:	Requires the ability to travel across and/or off campus to attend related meetings and/or deliver materials. On occasion, this position will be expected to work evenings in support of departmental related events.
Special Message to Applicants:
Posting Date:	02/07/2024
Closing Date (11:59pm ET):
Salary Posting Information:	Commensurate with experience.
Salary Band:	I
Job Classification:	exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

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1. * How did you first hear of this employment opportunity?
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