Wells Fargo is seeking an Executive Assistant to support three senior leaders within Digital Product Management.
In this role, you will:
Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video and conference calls.
Strategic Prioritization: Understand the needs of the department leadership as well as business objectives
Communication - Interact and act as a liaison with business partners, internal and external staff, and vendors.
Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests. Assist with budget planning and compile statistical data for financial planning.
Negotiation - Negotiate time on Executive's calendars based on priorities.
Manager Proxy - Act as proxy for managers on corporate systems where proxies are allowed.
Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
Office Supplies - Place orders for supplies, business cards, and maintain supply rooms.
Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
Records Management - Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy.
Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
Participate in less complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of team
Identify opportunities for improving or implementing processes and tools within executive business management functional group
Assist with compilation of research, budget, and statistical data for financial planning initiative
Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence
Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Interact with shareholders, regulatory agents, media, and internal and external customers
Required Qualifications:
2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
Ability to execute in a fast paced, high demand, environment while balancing multiple priorities.
Ability to follow policies, procedures, and regulations.
Ability to handle confidential material in a professional manner.
Ability to schedule and plan meetings, events, and travel arrangements.
Ability to work effectively, as well as independently, in a team environment.
Customer service focus with the ability to respond to requests in a timely manner.
Demonstrated ability to identify/anticipate problems and take initiative to independently solve.
Excellent verbal, written, and interpersonal communication skills.
Good PC skills with the aptitude to learn new systems quickly.
Intermediate to Advanced Microsoft 365 skills (MS Teams, PowerPoint, SharePoint, Excel, Word)
Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling.
Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating errors.
Posting End Date: 1 May 2024 *Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.