Research Support Administrator at University of Iowa in Iowa City, Iowa

Job Description:

Position Summary:


The College of Public Health Department of Biostatistics is seeking a Research Support Administrator/Director of Finance and Research Operations to manage the financial and research operations of the Clinical Trials Statistical and Data Management Center (CTSDMC).


Grant Exploration and Development

• Develop and recommend objectives for research programs, grants, and contracts.
• Evaluate funding opportunities and interpret guidelines to enhance Center research portfolio.
• In coordination with center Directors, lead the preparation of multiple research grants. Review budget proposals for Center projects to ensure adequate resources for each project.
• Develop and evaluate research proposals.

Post-Award Administration/Financial Responsibilities

• Oversee all financial operations of the CTSDMC.
• Review annual budgets for multiple grants and monitor fund allocation and expenditures.
• Evaluate and authorize payments for materials, facilities, staff, and faculty.

Compliance

• Work in collaboration with University General Counsel and Sponsored Programs offices as well as administrative staff to establish, maintain and monitor numerous complex grants, contracts, subcontracts, and other agreements.
• Monitor the development and periodic review of Center policies and procedures. Monitor and evaluate Center quality assurance program.
• Monitor Center compliance with regulatory requirements.

Operational/Administrative Support

• Represent the Center at symposiums, conferences, workshops, international meetings, and various federal, state, and private programs.
• Develop and execute strategic vision for the CTDSMC to meet grants-related goals of the Center
• Implement procedures for efficient research operations.
• Coordinate the Clinical Trials Statistical and Data Management Center Executive Committee.

External Communications and Negotiations

• Communicate with University of Iowa units to assure compliance, adherence to policies and status tracking, and direct communications with sponsors and other entities.
• Serve as liaison to investigators, collaborators, federal and non-federal agencies, organizations, and individuals for the ongoing management of research programs, grants, and contracts.

Leadership/Supervision

• Assume responsibility for staff development utilizing advanced management techniques, and through goal setting exercises, training and development programs, group, and individual meetings to develop accountability, effectiveness, and employee satisfaction.
• Hire, develop, and manage the performance of staff; assure staff are compliant with UI policies and procedures.
• Oversee Center human resource functions such as assessing personnel needs, interviewing, selection, training, performance evaluation, salary determination, promotion, and disciplinary action.
• In coordination with other Center Directors, determine appropriate staffing levels for all Center teams.
• Maintain effective working relationships with faculty, staff, investigators at other institutions, program officers and the public.
• Monitor and evaluate quality control procedures and productivity measures throughout the Center.

Universal Competencies:

Collaboration and Positive Impact Ability to work with a variety of individuals and groups in a constructive and civil manner and utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.


Proficiency Level: Expert/Leader:

• Creates and champions initiatives that foster respectful communication, learning and a spirit of cooperation.
• Regularly shares information and effectively influences to gain common commitment in achieving objectives.
• Shapes unit/department, college/division, or university governance so as to reinforce collaboration, accountability, and responsibility.
• Promotes a climate that recognizes, celebrates, and rewards collaboration.
• Works to create a climate that values and rewards initiative, excellence, continual learning, and achievement of results.
• Deals effectively with ambiguity and change; coaches others in behaviors and prepares others through development for ongoing effectiveness.

Service Excellence/Customer FocusAbility to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.

Proficiency Level: Expert/Leader:

• Effectively uses a broad range of methods in communicating complex ideas to diverse populations.
• Monitors profession/field/discipline for trends and implements innovative solutions to enhance service.
• Builds successful track record of superior personal and organizational service delivery in diverse environments.
• Promotes excellence achieved through reports or other media for distribution to internal and/or external constituents and the professional community.

Welcoming and Respectful Environment Ability to foster a welcoming and respectful workplace environment while recognizing personal differences. Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the importance of a workforce that benefits from the talents of all people across multiple characteristics, including: race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Proficiency Level: Expert/Leader:

• Promotes a workplace environment where people of all backgrounds and perspectives feel welcomed and appreciated, where every individual is empowered to make a positive impact, and in which workplace concerns are addressed effectively.
• Identifies unit policies and practices that could have a disparate impact based on protected classifications as defined by federal and/or state law.
• Recommends policies and practices to advance a welcoming and respectful workplace environment as described above.
• Forms respectful relationships with individuals and organizations representing various constituencies and seeks regular input to better understand potential issues and to enhance recruitment and retention efforts.
• Supports implementation of unit strategic plans related to a welcoming and respectful workplace environment.
• Engages in on-going self-reflection and continues to advance one's own knowledge and skills related to fostering a welcoming and respectful workplace environment.
• Recognizes and addresses disrespectful or non-welcoming behavior in one's unit/department.

Application Details:

To be considered for an interview, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission. Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to five professional references will be requested at a later step in the recruitment process.

This position is eligible for hybrid work, within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

For questions contact Kay Shie: kay-shie@uiowa.edu

Additional Information

• Classification Title: Research Support Administrator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid, within Iowa

Compensation

• Pay Level: 6B

Contact Information

• Organization: Public Health
• Contact Name: Kay Shie
• Contact Email: kay-shie@uiowa.edu

Required Qualification:

• A master's degree in business administration or a related discipline, or an equivalent combination of education and experience.
• Minimum of 5 years of experience managing federal, state, and/or private grants and contracts, particularly with federal granting agencies such as NIH.
• Excellent written and verbal communication skills, as demonstrated at an extensive proficiency level.
• Minimum of 5 years of experience in managing a diverse research portfolio.
• Minimum of 5 years of experience in the management of collaborative research, including with external and/or federal partners.
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.
• Ability to travel, including international travel, valid driver's license, and ability to meet UI fleet safety standards.

Highly Desired Qualifications:

• Previous experience working in clinical trials, including writing multi-center clinical trial grant proposals.
• Demonstrated experience in the support and management of cross-functional teams.

Desired Qualifications:

• Experience preparing and submitting federal, state, and/or private grants and contracts.
• Extensive knowledge of university policies, procedures, and regulations.
• Previous supervisory experience.
• Evidence of success in working with multiple groups of people including granting agencies

Additional Information

• Classification Title: Research Support Administrator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus, Hybrid within Iowa

Compensation

• Pay Level: 6B

Contact Information

• Organization: College of Public Health
• Contact Name: Kay Shie
• Contact Email: kay-shie@uiowa.edu

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