Department Coordinator at Rice University in Houston, Texas

Job Description:

Position Summary
Under supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Psychological Sciences. The position will be the first point of contact within the Department and assists with walk-in traffic, general inquiry phone calls, and emails. The position will be also responsible for assisting with events, making travel arrangements, and maintaining calendars and various department resources and databases. This is a part-time position with 20 hours per week work schedule.

Hourly Rate : $20.00 per hour.

Required Qualifications

• High School diploma or equivalent
• Two (2) years of administrative experience.

• Proficient computer skills and demonstrated experience with office software and email applications, primarily Word, Excel, and Outlook.
• Demonstrated success in taking initiative, follow-through, and completing routine tasks.
• Advanced organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task.

• Experience working in an institution of higher education.
• Experience working with Oracle ERP system.

• Coordinates administrative and/or business functions including, but not limited to: budget/finance, human resources, facilities management, communication and/or outreach.
• Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Serves as the first point of contact for the department and assists with walk-in traffic, general inquiry phone calls and emails; provides overall office support such as addressing copier malfunctions; responsible for distribution of emails that are of interest to the pertinent listservs within the department and across campus.
• Maintains office supplies, distributes mail, and maintains the overall appearance of the department common areas.
• Maintains the department calendar, schedules meetings, makes travel arrangements for visitors, collaborators, faculty candidates and prospective students.
• Assists with organization and implementation of seminars, and events; tasks may include ordering food, putting in work orders, and assisting with advertisement and marketing of the event.
• Performs other duties as assigned.

• Collects commencement attendance forms and orders regalia.
• Gathers submission materials for commencement awards and prepares award certificates, letters, and/or cash prizes.
• Communicates with the Dean's Office staff to maintain the department website and keep it up-to-date; maintains the department bulletin boards.
• Assists with on-boarding of new faculty and staff such as requesting office keys and ordering business cards, orders keys from RUPD and requests keypad access for graduate and undergraduate students in labs.
• Assists Program Administrators and Department Administrator with some of the financial tasks such as expenses and reimbursements, as needed.

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.