The Senior Project Coordinator will track and distribute key information needed to execute projects effectively and efficiently. The successful candidate will support the project manager by overseeing administrative tasks, communicating with project stakeholders, and ensuring resource availability. The person in this role will collaborate with customers, suppliers, and internal teams to deliver expected results.
Duties/Expectations:
Order Receipt
Facilitate document creation (weld procedures, ITP, etc.) required for approval
Update build sheet and order verification (OV) document, as needed, for the duration of the order
Advise production control to create job in firm status so the job shows up on reports
Advise production control if any stock material items identified during bid phase need to be allocated to the job
Review customer orders entered into the system for accuracy prior to release to the project team
Engineering Phase
Maintain metric on engineering/drawing turn-around times (track start/end, etc.)
Maintain engineering schedule (release, GAs received, GAs sent to customer, customer approved, production drawing released, etc.)
Submit GA drawings to customer for approval
Follow up with customer during approval phase to maintain schedule
Upon receipt of approved drawings, release to Engineering to create production drawings
Release production drawings to production control once Engineering completes them
Production Control
Ensure part numbers in Syteline on customer order match drawing, as needed
Release job order to the project execution team
Procurement Phase
Provide bill of material (BOM) to the purchasing team
Answer questions from buyers regarding whether a specification required
Maintain procurement tracking spreadsheet for purchase orders
Assist project manager in make/buy decisions needed to create outsourced item purchase orders
Follow-up with purchasing regarding status of purchase orders (i.e. POs to be placed, past due POs, etc.)
Manufacturing Phase
Maintain due dates on customer order lines in the ERP system (Syteline)
Facilitate sending equipment to paint
Facilitate equipment testing
Liaise with necessary departments regarding issues and any necessary re-work