The Office Coordinator will play a crucial role in ensuring the smooth and efficient operation of our office by handling a variety of administrative and clerical tasks. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities simultaneously.
Weekly schedule: Tuesday, Wednesday, Thursday from 10am - 1pm
Responsibilities:
Serve as the first point of contact for visitors and callers, providing exceptional customer service and directing inquiries to the appropriate staff members.
Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
Manage incoming and outgoing correspondence, including mail, email, and packages.
Coordinate meetings and appointments, including scheduling, room preparation, and providing necessary materials and refreshments.
Maintain cleanliness and organization of the office environment, including common areas and meeting rooms.
Provide general administrative support to the office manager and other staff members as needed.
Requirements:
High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience in an administrative role, preferably in an office setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
Excellent communication skills, both verbal and written.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Attention to detail and accuracy in all work tasks.