Providing and prioritizing extensive administrative and secretarial support to the C-Level Executive. This is a hybrid role with the individual working on-site 2-3 days a week.
Duties and Responsibilities:
Extensive and pro-active diary management for the C-Level Executive and occasional support to directs reports.
Email and action/activity management for you and for the C-Level Executive when required ensuring email and actions/activities are actioned in a prompt manner.
Answering the phone and dealing with messages.
Conducting research and preparing any background materials prior to meetings.
Conference diary management for industry events in international locations.
Complex travel management.
Ensuring that Expenses are well managed and submitted.
Assist in "special projects" outside of normal day to day duties arising as part of the ongoing support to the business.
Working closely with the various relevant departments across the company providing administrative support and diary support when organizing meetings.
Working closely with the other PAs located around the globe and providing full support whilst on holiday or sick leave.
Maintain a professional manner when dealing with our shareholders, customers, and Analyst/PR teams.
Required Experience/Qualifications:
Experience of working as Executive Assistant at an Executive level
Able and aware on working with (highly) sensitive information
Outlook (expert)
Word for Windows (expert)
PowerPoint (Intermediate)
Excel (Intermediate)
Friendly, willing to assist others
Able to multi-task
Can-do attitude
Representative and well spoken
Able to work under pressure, with varying time frames and last-minute changes