Salem Partners is a leading Los Angeles-based investment bank and wealth management firm. We are currently seeking an Administrative professional to join our team as our office's Receptionist and Executive Assistant to our CEO's.
Responsibilities:
Operate a multi-line telephone system by promptly answering, screening, and routing calls
Serve as the first point of contact to greet visitors
Serve as office assistant and work in partnership with the Operations team to monitor and order office supplies, file documents, retrieve and distribute mail, print and bind reports and presentations, keep front of office/kitchen areas tidy, and provide additional support, as needed
Provide high level of administrative support to the firm's CEO's
Efficiently manage calendars, including scheduling meetings, appointments, and events
Plan and coordinate travel arrangements
Handle sensitive information and maintain the highest level of confidentiality
Assist in prioritizing tasks and managing the Executive's time effectively
Perform other Executive Assistant duties, as needed
Qualifications:
Bachelor's degree
Proficient in Microsoft Office
Strong problem solving and time management skills
Exceptional phone etiquette
Great interpersonal skills
Excellent communication skills (written and verbal)