PROJECT MANAGER/Assistant Project Manager with OSPHD/HCAI/Hospital Exp.
On Site in Palo Alto, CA
Direct Hire
This position pays $90,000 - $150,000 annually
JOB DESCRIPTION
Objective: The Project Manager is responsible for the planning, organization, and management
of the day-to-day operations to complete the work safely, on time, within budget,
and to the highest quality standards.
Responsibilities: • Manage and oversee multiple projects from bid award to closeout without oversite. • Ensures that each project assigned follows all safety rules and regulations required by the
Mechanical Safety Program, the General Contractor's Safety Program, and
Cal-OSHA. • Develops a schedule for all Mechanical activities shortly after an award, and
sooner if for bidding purposes. Secondly, the schedule must be man-loaded with optimum
crew sizes. • Develops a schedule of values (working with the Project Manager Director), which
allows for the maximum positive cash flow for the life of the project. This shall be
completed per the terms of the Contract. • Develops the Submittal Log for each project. This must be issued to and coordinated with
the Purchasing Department. Work closely with the Purchasing Department and develop a
list of equipment and material that will be needed for the project. Also assume joint
responsibility for all P.O.'s as far as terms and accuracy. • Ensure that all submittals are submitted as early in the project as possible to ensure
procurement of materials and equipment do not affect the project schedule. Shop
drawings must be submitted within the time allotted in the schedule. • Read and understand our contract with the Customer, as well as the contract between the
Owner and the General Contractor. Comply with the terms of the contract. • Become fully familiar with the contract documents, specifications, project logistics, and
geographic area of the project. • Enforce the PPM QC program. • Oversee and participate in coordination drawing development between our client and the other MEP subcontractors. • Attend weekly meetings with the general contractor in order to stay familiar with any
schedule or logistical changes. • Maintain excellent relationships with our Customer, the Owner, the Architect, the
Engineers, and the other subcontractors. • Provide all cost and schedule information on a monthly basis at the Monthly Forecasting
Meetings • Provide work-in-place projections for each project each month in order for the company
to level of its cash flow demands/needs. Also provide monthly manpower loading
information. • Provide oversight to the Project Foremen to ensure that the most efficient and productive
crew size is maintained on the project. • Protect our client's financial interest at all times. • Negotiate change order pricing on each project. Expedite the pricing of same and then
obtain the best possible turnaround time for the issuance of change orders to allow for
timely billing. • Make sure all billings are turned in on time and approved every month for each project.
Similarly, follow up to ensure timely payment. • Be aware of and ensure that all contractually required notifications are submitted within
the stipulated time frame of the contract. • Ensure and enforce all Company Programs and Policies including, but not limited to:
Safety, Diversity + EEO, Harassment Avoidance, Purchasing, etc. • Makes sure our subcontractors are up to date with their insurance requirements as well as
being sure that all other insurance requirements are in effect. • Maintain all correspondence, notices, change orders, and any other pertinent contract
documents in the project files. • Take an active role in claims management and documentation for any insurance matters,
particularly workers compensation type issues. • Work closely with upper management to assemble any cost or schedule related data
required for equitable adjustment requests or claims against the contract. • Develop the project budget, broken down by system, by floor, by task, such that we can
accurately track our costs on a weekly basis. Work closely with the Senior Project
Manager or Project Executive. This must be done immediately after receipt of the
estimate recap. • Mentor all team members below this classification on the project team. • Identify changes to scope of work and price change orders, including material take-offs. • Perform proper buyouts, write Purchase Orders, and verify scope of work with all
vendors and subcontractors with the use of the client's Buyout Matrix Form. • Compose subcontracts, monitor sub-contractor agreements, noting problems and
providing explanations. • Have a thorough understanding of project schedule and be able to articulate effectively
and advocate on behalf of the client to the General Contractor and or Client. • Run burn sheets, review percentage complete with foreman, and assist with labor
projections. • Adhere to the best practices and principles. • Prepare and lead kick-off meetings for newly assigned projects. • Generate and maintain outstanding relationships with clients, General Contractors,
Subcontractors, Owners, Co-workers, and Vendors. • Attend jobsite meetings. • Portray positive company behavior. • Participate and complete our client's Safety Training courses. • Attend all Project Management related CPMCA courses as required. • Other tasks as needed and requested.
Requirements • A minimum of 4-6 years of construction experience in the plumbing and/or mechanical trade;
Bachelor's degree in Construction Management or similar experience strongly desired. • Proficient in all elements of the Assistant Project Manager with a proven ability to
educate and mentor others. • Proficient in technical applications and software tools, including but not limited to:
Microsoft Office Suite (Excel, Word, Outlook) and Bluebeam. • Advanced knowledge of Mechanical Systems, Products, and Equipment including,
Hydronic & Refrigerant Systems, Air Systems and Finish, Hangers & Seismic. • Advanced knowledge of Plumbing Systems including: Gravity System, Pressure systems,
Med Gas & Lab Gas systems, Plumbing finish/ ADA. • Familiarity with fuel oil systems. • Proven understanding of Project Maintenance and Startup Standard Operating
Procedures, and Project Schedules (sequencing of work, crew flow, etc). • Good knowledge of detailing and fabrication schedules. • Ability to perform monthly billings and manage cash flow. • Previous success in pricing process, global pricing, performing quantity take-offs, and
executing change orders • Proven ability of running multiple profitable projects without oversite. • Able to negotiate, buy out, and manage subcontracts without oversite. • Able to oversee commissioning and related documentation without oversite. • Comfortable interacting with all levels of professionals, both inside and outside the organization. • Must be a team player and believe in our company core values of Family, Loyalty, and Respect. • Excellent communication, interpersonal, and leadership skills, with the capabilities of mentoring
others. • Must be physically agile and able to climb ladders, access and egress trenches and/or attic spaces
and/or confined spaces. • Must maintain a valid California driver's license in good standing due to required travel to and
from multiple project locations.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be
assigned but rather to give the associate a general sense of the responsibilities and expectations of
his/her position. As the nature of business demands change so, too, may the essential functions of this