Administrative Assistant with some billing knowledge in the Community Development Department
*2 month plus contract role
*Mission Viejo onsite
*25 hours a week (can be flexible)
Duties include:
Maintain a calendar and coordinate the schedule
Arrange meetings by scheduling rooms, notifying participants, and preparing agendas
Attend to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchases and maintenance, processing incoming and outgoing mail; attending meetings, and serving on various committees
Process bills and invoices for payment; prepare and transmit a variety of financial documents; assist in budget preparation and maintains records of purchase orders, expense statements and other fiscal transactions;
Receive and screen visitors and telephone calls for the Director; provide information to staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures and ordinances
Organize and maintain various administrative, confidential, reference, and follow-up files; purges files as required
Perform other duties as assigned
Candidate is looking to get a candidate started as soon as Monday. Quick virtual.