ZGF is seeking a Project Administrator to join our team in our Denver office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills. For our newest office, we are looking for candidates with a growth mindset and willingness to be flexible, ready to dive in wherever a need arises.
As a Project Administrator, you will...
Prepare, process and track all project-related documents including: fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion
Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system
Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
Set up and maintain project files per established procedures
Provide and coordinate presentation materials using Word, InDesign or Affinity Designer, PowerPoint
Coordinate, schedule, and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
Actively contribute to the administration team to enhance skillsets, meet goals, and collaborate on solutions
Arrange travel and associated logistics
Accurately route and handle incoming and outgoing calls, emails and shipments
Assist with general office and front desk duties, as needed to support the administration team
Qualifications:
Bachelor's degree preferred
Minimum of 3-4 years of mid-level administrative experience, preferably some within the A/E/C field
Meticulous organizational and filing skills
Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements
Ability to demonstrate flexibility and contribute however possible to support project and firm objectives
Ability to work in multiple computer programs simultaneously
Proficiency in Microsoft Office Suite required
Proficiency with Microsoft Teams preferred
Aptitude for learning new software
Knowledge of architectural/engineering terminology a plus
Base Salary Range
60,000/yr - $80,000/yr
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs and a hybrid work environment.
Apply With:
Cover letter
Resume
ZGF Architects LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online by submitting a cover letter, resume and/or portfolio.