Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team!
Mailroom Associate Responsibilities Include:
Receive, sort and distribute the mail at all multiple office locations
Take care of inter and intra-office mail and packages
Act as a messenger to deliver important or time sensitive packages
Track parcels from various vendors and messenger services, to ensure on-time delivery
Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference rooms
Schedule & ensure proper handling of secure shredding and other Iron Mountain materials
Manage vendor relationships, accounts, passwords and invoices
Assist office services team with special projects
Mailroom Associate Qualifications Include:
Minimum of 3+ years experience in a Mailroom or Office Services role
Intermediate PC skills including Outlook, Microsoft Word and Excel
Ability to lift/move heavy materials as needed
Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior management
Flexibility with scheduling depending on projects and team coverage
Experience with UPS, FedEx, international shipments & customs forms is a plus
Facilities Associate Responsibilities Include:
Daily building site walks and documenting maintenance/repair issues inside and outside the building
Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed
Coordinate with Security and oversee vendors at locations within the building
Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual
Assist and coordinate internal moves and space quality issues
Knowledge of local laws pertaining to energy conservation
Facilities Associate Qualifications Include:
Bachelors' degree is a plus
Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilities
Solid PC skills including Microsoft Office
Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
Experience working with service providers and vendors
Experience with event planning and execution desired