My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented mindset.
Responsibilities:
Greet visitors, clients, and employees with a warm and professional demeanor at the reception desk.
Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate contacts.
Coordinate conference room reservations, catering orders, and logistical arrangements for meetings and events.
Oversee office supplies inventory, ordering, and maintenance to ensure adequate stock levels and a tidy workspace.
Assist with facilities management tasks, including coordinating repairs, maintenance requests, and vendor management.
Act as a point of contact for building management, security, and other external service providers.
Support the Executive Assistant with calendar management, travel arrangements, and expense reporting as needed.
Handle administrative tasks such as filing, data entry, and document preparation with accuracy and efficiency.
Maintain confidentiality and discretion when handling sensitive information and proprietary documents.
Collaborate with team members to ensure smooth operations and contribute to a positive work environment.
Qualifications:
Bachelor's degree in business administration, hospitality management, or related field preferred.
Minimum of two years of professional experience in reception, concierge, facilities management, or office support roles.
Previous experience in a corporate environment is highly desirable.
Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office productivity tools.
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
Adaptability and willingness to take on new challenges in a dynamic work environment.
Demonstrated customer service orientation and a friendly, approachable demeanor.
Ability to maintain composure under pressure and handle multiple tasks simultaneously.
Knowledge of basic office equipment and technology troubleshooting skills is a plus.
In accordance with the NYS pay transparency law, the base salary range for this position is $55,000 to $70,000 per year, commensurate with experience.