Worldwide Law Firm with a unique environment where you can grow your career while working for exceptional leaders and bright, trailblazing colleagues. Our client is seeking a Team Assistant to support a designated team of attorneys. The ideal candidate will be able to learn quickly, meet deadlines consistently, work proactively as a problem solver, and be highly organized. This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills with the ability to work collaboratively within a team are the keys to success!
Responsibilities
Responsible for editing errors, formatting, and highlighting any inconsistencies in all documents. Transcribes dictation, and minutes of conferences and meetings.
Processes new client forms and enters attorney time, processes expense reports, manages calls, schedules conference calls, coordinates and schedules travel arrangements through a web-based application; and calendar management through Outlook.
Internet research as needed, creates and maintains paper and electronic files in compliance with company policies.
Interacts daily with departments to facilitate legal support to assignments and clients, including Accounting, General Services, Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.
Assists other team assistants within assigned teams whenever necessary to meet company and client needs; organizes and prioritizes workload to most efficiently enable and facilitate team effort to accomplish company and client goals.
Fosters professional, cooperative, and supportive relationships with peers, superiors, and clients. Anticipates and identifies clients'/colleagues' current and future needs. Shares information and offers ideas and solutions in a team environment.
Ideal Experience
4+ years experience, college degree preferred
Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials
Excellent written and oral communication skills, superb customer service orientation, proactive work ethic, attention to detail, and the ability to work well under pressure in a constantly changing legal environment
The ability to work the core business hours as is mandated for the office to which the applicant is applying, with flexibility for overtime, as required.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.