Sr. Administrative Assistant - Neurology at University of Miami in Miami, Florida

Job Description:

Current Employees:



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The Department of Neurology has an exciting opportunity for a Full-Time Senior Administrative Assistant to work on the UHealth Campus. The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

• Answer phones, triage, and follow-through on messages and information requests from internal and external customers
  
  


• Coordinate general and professional correspondence associated with the SAO and the Chairman of the Neurology Department
  
  


• Responsible for the scheduling and coordination of the SAO calendar including interviews, on and off campus meetings, departmental meetings, and special programs.
  
  


• Greet faculty guests and visitors and arrange meetings rooms, catering for meetings as needed, etc.
  
  


• Coordinate activities with receptionist to ensure appropriate set-up and clean-up of events.
  
  


• Prepare and submit leave requests and vacation/leave tracking forms as outlined by Department and University policy.
  
  


• Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements.
  
  


• Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
  
  


• Responsible for the maintenance, requisition and submission of supplies.
  
  


• Composes and types correspondence and takes detailed minutes
  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.




MINIMUM QUALIFICATIONS

• High school diploma or equivalent, Bachelor's Degree preferred
  
  


• Minimum 3 years of relevant experience
  
  

Knowledge, Skills and Attitudes:

• Must demonstrate high level of skill with MS Word, Excel, and Outlook calendaring programs.
  
  


• Must have excellent written and verbal communication skills.
  
  


• Must have professional, appropriate appearance and demeanor.
  
  


• Must be able to work with high level of autonomy and independence, and manage multiple priorities and projects successfully.
  
  


• Must demonstrate a high level of ownership and accountability for all responsibilities and activities.
  
  


• Must be able to problem-solve complex issues.
  
  


• Must be able to interact successfully with internal and external customers and co-workers at all levels of the organization.
  
  


• Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.
  
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.



The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.


UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.


Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Full time



Employee Type:

Staff



Pay Grade:

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