Job Description:
Administrative Assistant 1
Job ID: 267604
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*
About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.
Location
Augusta University -
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
This position manages the daily administrative support operations of the office of Student Life and Engagement, including planning, organizing and managing the administrative staffing resources including (a) serving as a receptionist for the office operations including direct customer service to students, faculty and staff (b) assists with the budget planning and oversight, including purchasing and payroll for student employees and (c) supports program/event management managed by the office. This position will assist in the supervision of student assistant employees (e.g., recruits, hires, trains, manages, oversees time and absence, etc.), serves as the Director's Administrative Assistant (e.g., coordinates Director's schedule and other staff schedules), works on various projects and tasks, and is responsible for many aspects of the budget including planning, oversight and purchasing.
Responsibilities
Responsibilities include, but are not limited to:
Provides direct support to the Director of Student Life and Engagement by planning, organizing, and managing the administrative staffing resources, as well as program/event management:
- Manages the daily operation of the office, including scheduling appointments.
- Assists staff with program/event management to include logistical and food reservations.
- Process paperwork/epar for staff positions.
- Assists with coordination & record keeping of staff meetings.
- Maintains adequate copies & forms.
- Sorts and distributes incoming mail/correspondence to appropriate individuals.
- Prepares travel and expense statements for employee travel.
- Maintains internal employee records, including vacation request, hiring documents and other employee information. Coordinates the Director's schedule to ensure efficiency and priorities are met.
Serves as primary receptionist and administrative support for Student Life and Engagement:
- Greets all guests to the office.
- Answers the phone, takes messages, transfers phone calls and answers questions.
- Maintain inventory of office supplies and order when needed.
- Serve as secondary support for making room reservations and/or communications regarding room reservations.
Assist with marketing and communication efforts of Student Life and Engagement:
- Assist in the creation and execution of social media campaigns including the scheduling and procurement of content. Coordinates updates and refreshes of all Student Life and Engagement web pages.
- Receives and appropriately distributes all incoming emails in the shared office email account.
Provides direct supervision for office student assistants including:
- Recruiting, Hiring, Training (e.g., scheduling, procedures), Supervising, Evaluating and Payroll (e.g., Time & Absence Reporting).
- Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Preferred Qualifications
Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone, and business process.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality. Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, prioritization and multi-tasking skills.
Commitment to the development of a student-centered residential campus environment. Depth of understanding of our AU values. Ability to respond to sensitive inquiries. Demonstrated project management skills. Demonstrated team experience. Exhibits professional code of ethics. Proficient in the MS Office Suite. Punctual in all job duties.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Grade: 10
Salary: $15.00 - Midpoint: $17.03
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Search Job Opening ID: 267604
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=267604&PostingSeq=1
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