Advanced Diagnostics Healthcare, Cognizant Management, is an independent, physician-led and patient-centered organization of hospitals, clinics and diagnostic centers in Texas. We are entirely focused on bringing you advanced, comprehensive care and superior patient experience. As we continue to grow, our focus is providing quality patient care by adding to our team of clinical and non-clinical professionals that work together in a collaborative manner.
JOB SUMMARY
The Payroll/Benefits Coordinator for our Corporate location will be responsible for processing payroll for approximately 650 employees that includes Corporate and Hospital staff; maintaining strict timelines and accuracy; processing payroll deductions, benefit premium payments, and employee enrollment in benefit programs; answering employee questions about payroll and benefits; resolving discrepancies and maintaining excellent records.
The incumbent will be responsible for collecting and verifying employee data, computing wages, and ensuring employees receive correct payment.
DUTIES AND RESPONSIBILITIES
PAYROLL
Efficiently manage and process payroll for all employees using Paycom software.
Ensure accurate and timely processing of payroll transactions, including data entry, payroll adjustments, deductions and garnishments.
Collaborate with HR managers to gather, verify and update employee data, including new hires, pay changes, transfers and terminations.
Resolve payroll discrepancies and answer employee queries related to payroll matters.
Stay informed about federal, state, and local payroll regulations to ensure compliance.
Generate and distribute payroll reports as needed for internal and external stakeholders.
Cut manual checks when needed.
Maintain confidentiality of payroll information and adhere to data protection regulations.
Enroll new employees in the 401(k) plan and manage changes to existing employee contributions and reconcile 401(k) deductions, contributions, to ensure accuracy.
Stay informed about changes in 401(k) regulations and compliance requirements.
Maintain and organize current and former employee records and files both hard copy and digitally.
Work with payroll provider to ensure federal, state, and local taxing accounts are set up and maintained.
Maintain and apply a solid understanding applicable FLSA laws in regard to PRN hourly, exempt and non-exempt employee statuses when processing hours worked.
BENEFITS
Prepare benefits reports of data results and findings for senior leadership and our benefits committee.
Maintain knowledge of legal and regulatory changes, trends, and other developments that may affect our benefit plans.
Coordinate all benefit inquires and respond to employee's questions/issues in a timely manner, providing monthly reporting on issues and solutions.
Manage all leave of absence (LOA) inquires and coordinate with our LOA vendor on process, claims management, and reporting.
Assist in planning and coordinating annual enrollment including system configuration, system testing, meeting coordination, and working with our communication consultant on employer communication materials for Open Enrollment.
Process vendor invoices as required.
Coordinate and reconcile monthly premium billings. Review, update, and track employee changes to ensure employee records reflect the most current set up.
Prepare accounting breakdowns and ensure benefit charges are current and accurate. Process and submit check requests.
REQUIREMENTS
Proficiency in using Paycom software for payroll processing.
Associate or Bachelor's degree in accounting, finance, business administration, or a related field (preferred)
Working knowledge of printing W-2
Minimum three (3) years of comparable work experience OR an associate's degree minimum 3+ yrs Payroll experience, 3+yrs Benefits experience OR at least seven (7) years of Payroll experience.
Must have good working knowledge of State and Federal and local payroll requirements for employee payroll and ERISA employee benefit requirements.
Intermediate or higher Excel, Word and PC skills
EDUCATION
Associate or Bachelor's degree in accounting, finance, business administration, or a related field (preferred)
CERTIFICATION, LICENSURE
N/A
KNOWLEDGE SKILS AND ABILITIES
Proven capability to work with speed and accuracy, attention to detail
Self starter, highly motivated, and demonstrated strong work ethic
Excellent verbal and written communication skills
Ability to maintain confidentiality of information IMPERATIVE