Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, but with a presence in Eastern Washington State (Spokane, WA). They are currently in immediate need of aCommercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members.
This individual must be organized, sociable, energetic and motivated with good oral and written communication skills.
Duties & Responsibilities
Distribute project bid requests to subcontractors.
Make phone calls to check the status of subcontractor bids during the bid process.
Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process.
Organize bid RFI's from subcontractors for project management.
Manage the collection and organization of subcontractor bids.
Follow up with subcontractors via phone and email to receive bids and answer bid related questions.
Assist in managing subcontractor database.
Manage, monitor and process submittals and RFI's.
Resolve discrepancies by collecting and analyzing information.
Take meeting notes
Gather quotes from subcontractors and material suppliers.
Maintain plan list and project contact lists
"Slip sheet" plan revisions manually and electronically
File and document control
Send, track and receive subcontracts and subcontractor insurance
Manage electronic project documents to share-file site
Work with government agencies to pull permits
Work with subcontractors to assemble billings and obtain the correct paper work
Prepare close out document packages
Provide assistance and support for Project Management
Notary
Manage Global Directory for Procore
AIA Subcontract Template Updates
AIA Owner Template Updates
Reference to Governing State Retention & Lien Period Limits
Updating Global Project List
Project Management:
Project Directory Maintenance (Assigning Notification and Distr. Groups)
Flag Flow Down Requirements from Owner Contract to Subcontracts
RFI Posting to Procore (After PM Review)
RFI Log follow up w/ Arch. / Engineer
Create Submittal Log in Procore
Request subcontractor submittals from subs.
Submittal Posting to Procore (After PM Review)
Submittal Log follow up w/ Arch. / Engineer
Plan Overlays to Changes in Updated Plans from Architect
Sub; Vendor Request for Pricing; Follow Up
Owner Change Orders: Prepare, Issue, & CollecT
Prepare drafts of Owner Billings
Owner Billings: Issue & Track
Cost Plus Audit Preparation
Fund Control
Cost Coding Material Supplier Invoices
Cost Coding DCI Labor Timecards
Final Draft Owner Meeting Minutes
Technical Skills:
Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team.
Qualifications & Requirements
2-4 years of construction administration experience/knowledge is preferred.