As a Branch Administrative Assistant with Outsource, you'll support multiple branches to coordinate candidate training and onboarding, assist with timecard collection, update internal databases, and various other tasks to ensure seamless and efficient operations for our recruiting and sales team.
This is a great opportunity to gain exposure to various aspects of the staffing and hiring world including onboarding, human resources processes, project management, and customer service.
This position requires 90 days in office training and then transitions to hybrid (2 days remote, 3 days in office).
Applicants must live within 20 miles of Phoenix, AZ 85014.
Branch Administrative Assistant Responsibilities
Assist with weekly timecard collection and troubleshooting of timecard issues with external candidates
Collect and help administer candidate paperwork and onboarding (direct deposit authorizations, W4 forms, I9 documentation, and other onboarding documents)
Perform data entry
Interface with internal and external employees to answer questions and follow up while maintaining high levels of customer service, both in-person and over the phone
Maintain accurate and complete employee personnel files
Perform administrative tasks, as needed (i.e. managing inventory, ordering office supplies and marketing materials, answering phones, coordinating FedEx/UPS shipments, etc.)
Assist the Human Resources Department when needed
Other duties may be assigned as needed
Job Requirements
Computer literacy in a Windows environment including Microsoft Office Suite (Word, Excel, and Outlook)
A minimum of 6 months of recent customer service experience
Excellent organizational skills, written, and verbal communication skills
Strong problem-solving capabilities
Thrives on fast-paced environment
Adaptable at prioritizing responsibilities and tasks to effectively meet deadlines
Benefits
$17.00 hourly rate (paid weekly)
Paid time off: 15 personal days, 7 holidays, & 2 floating holidays
Low-cost health insurance: Medical, Dental, Vision, & Life
Hybrid schedule after 3-month in office training period
401k (we match!)
Paid parental leave
Our Employees
Our team is the reason we have such a strong brand and can offer such exceptional customer service, all while we continue to grow rapidly as an organization.