The Executive Assistant will work closely with the President & CEO and is responsible for managing a calendar with a heavy schedule and activities. Must be highly professional, organized, and be able to juggle multiple priorities, work independently and be a self-starter.
Qualifications & Preferred Education Required:
AA or BA degree with 2-years related experience
Prior Executive Assistant experience with a high-level executive that has a full schedule
Flexible and experienced in organizing a constantly evolving schedule
Be able to problem solve, think quickly, and make decisions independently
Detail oriented, accurate, high level organizational and time management skills
Able to multitask and juggle priorities
Excellent communication skills and comfortable communicating with high level executives
A professional presence and ability to represent the organization at public events
Essential/Primary Job Duties:
Responsible for handling President's calendar and appointments
Handles high volume scheduling and tracks frequent schedule changes especially during legislative session
Organizes weekly staff meetings that revolve around the President's calendar
Serves as the Corporate Secretary for the Executive Committee and Board of Directors
Coordinate Committee and Board meeting logistics, prepare all meeting materials, attend meetings, and transcribe minutes
Maintain all Board related documents and files - meeting schedules, term limits, conflict of interest, contact information and other relevant documents
Assist with oversight of Chamber contacts and agreements
Assists with internal company functions such as team building and staff events
Collaborate with other team members on projects and events
Assist with Chamber Signature Events, including but not limited to, Annual Membership Luncheon, Golf Tournament, Employment Law Seminar, Hawaii on the Hill
Participate in strategic planning and execution
Maintain strong working knowledge of all Chamber products, services, and programs
Handle confidential information with discretion and professionalism
Liaise with internal departments and external stakeholders on behalf of executive
Anticipate the needs of the executive and proactively solve problems
Support with updates and maintenance to the Phone System
Mange Xerox and manage supply orders
Manage Supply inventory and ordering
Assist in maintaining neat and clean office environment, including kitchen, and inventorying and ordering supplies.
Perform other duties as assigned.
Skills:
Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features
Other Requirements:
Normal business hours, with some early morning, evening, and weekend hours
Vehicle and valid driver's license
Able to lift 25 pounds
Annual Starting Salary: Commensurate with experience.
Benefits: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16
Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking.
All offers are contingent upon successful completion of background and reference checks.