Accounts Payable Coordinator at AVI-SPL in Tampa, Florida

Job Description:

Description



Job Summary
• Responsible for assisting with basic AP operations to help ensure accurate timely and discretionary processing of accounts payable functions Essential Duties and Responsibilities
• Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
• Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
• Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
• Key debit memos initiated by the Purchasing Department into AP system
• Determine whether or not debit needs to be matched online or entered without matching online
• Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
• Obtain management approval for all invoices that are processed without Purchase orders
• Reconcile small vendor statements as needed
• Identifies researches and resolves items/issues impacting the accounts payable statements
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
• Assist with accounts payable preparations and audit process
• Maintain proper documentation of monthly data and analysis
• Assist in special projects and process improvement
• Contribute to improving process workflows and maintaining system administration
• Assist the AP department in various projects as neededOther duties assigned as neededSkills and Abilities
• Demonstrate time management skills with attention to detail
• Detail oriented and capable of analyzing complex financial/operational data
• Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word)
• Demonstrated experience using pivot tables in Excel
• Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
• Self-starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills both verbal and written
• Ability to balance multiple tasks with changing priorities Education and/or Experience
• High school Diploma or equivalent is required
• Bachelors' degree in Accounting Finance Business or related field preferred
• Minimum of 1-2 years relevant experience in a corporate accounting organization
• Experience operating in a multi-state and/or complex matrix business environment
• Intermediate/Advanced experience with General Ledger Programs (Sage)Working Environment The work environment characteristics described here are representative of those an employee encounters while performing the esse