Executive Operations Advisor at Mele Associates, Inc in Washington, Washington DC

Job Description:

MELE Associates, Inc

Job Category: Client Program Opportunities
Requisition Number: EXECU001859
Full-Time
Washington, DC 20585, USA


Job Details

Description

Job Details

Description

The Executive Operations Advisor position supports the NNSA’s Office of the Associate Administrator and Chief of Defense Nuclear Security (DNS), which is responsible for the development and implementation of security programs for the National Nuclear Security Administration (NNSA), including the protection, control, and accounting of materials, and for the physical and cyber security for all facilities of the Administration. The office provides engineering, technical, operational, and administrative security support to the Administration to facilitate the effective implementation of security and advises the DOE Office of Environment, Health, Safety and Security (AU) on Departmental security policy. The office collaborates regularly with the DOE offices of Counterintelligence and the Chief Information Officer, the Department of Defense (DOD), the Nuclear Regulatory Commission, and the United Kingdom’s Ministry of Defense.

This position serves as Executive Operations Advisor to the Chief of Staff (COS) in the Office of the Associate Administrator and Chief of DNS.

ESSENTIAL FUNCTIONS:

The Executive Operations Advisor provides both technical and administrative expertise to support the DNS mission and functions.

• Serves as a point of contact for administrative- and correspondence-related matters for DNS. Participates in and contributes to DNS internal and external communication processes including speeches, presentations, development and maintenance of DNS websites, and similar activities, working with NNSA External Affairs regarding DNS-related publicity and external communications.
• Coordinates or develops accurate, timely, properly tracked, staffed, reviewed, and approved responses to requests for information from other internal stakeholders; program offices; congressional offices; local, state, county, and national public officials; and other government agencies. Responsible for tracking internal and external correspondence to ensure DNS meets deadlines.
• Contributes to communication consistent with NNSA policy that reflects the position of DNS senior management. Facilitates the development of briefing materials and ensures the COS, Associate Administrator, and Deputy Associate Administrator are prepared for meetings and briefings. Works closely with COS, subject matter experts, administrative personnel, and technical writer(s) to ensure documents meet appropriate standards.
• Serves as strategic advisor to COS. Maintains awareness of issues that may impact the Program or Functional Office, informs COS of anticipated problems, and suggests approaches to address them. Creates and maintains cross-departmental relationships to enable leadership success. Researches, benchmarks, analyzes data, and formulates findings, conclusions, and recommendations. Participates in COS meetings to represent the COS and provides information, as applicable, to the DNS leadership team. Presents well-organized, supportable, and clearly expressed data in written and oral form. Participates as needed in discussions regarding decisions and problems relating to DNS activities. Represents the COS in meetings relating to program activities.
• Analyzes communications regarding controversial, politically sensitive, complex, or far-reaching matters to assure conformance with executive policy. Gathers background information, ascertains various positions on issues raised, and clarifies policy questions to advise COS. Assists COS in implementing actions designed to improve DNS operations or resources; participates in the implementation of DNS mission policies and procedures in coordination with DNS Office Directors.
• Assists in the preparation of reports and briefings concerning DNS problem areas and proposed solutions. Makes recommendations to improve the effectiveness and efficiency of internal management systems and/or DNS organizational productivity. Provides quantitative analysis on the effectiveness of DNS programs in meeting established goals and objectives.
• Facilitates weekly correspondence tracking meetings and other meetings, as necessary; this includes soliciting input, developing agendas, coordinating presentations, and distributing information in a timely manner.
• Assists with coordination of formal recognition programs, such as the annual security awards program, in conjunction with the Department-level program and internal special acts and services awards, as well as awards to be presented in conjunction with reassignments and retirements. Ensure these programs are completed in a timely manner.
• Facilitates communication and collaboration between the offices of NA-71, NA-74 and NA-77 maintaining communications with program/functional offices and field offices on non-security specific initiatives to enable effective communication/collaboration and DNS success.
• Performs other duties as assigned.

Minimum Requirements/Skills Required:

• Highly effective communication skills (written and oral), effective work in a fluid, fast-paced environment, essential teamwork skills, detail-oriented.
• An active DOE Q clearance or DOD Top Secret security clearance.
• Mastery of administrative and mission support policies, processes, and procedures, particularly those pertaining to records and publications; document and suspense control; information resource management; and other general office and management support functions and operations.
• Mastery ability to effectively communicate, verbally and in writing, with diverse audiences to develop constructive and cooperative working relationships with others to ensure efficient and effective corporate policies and procedural compliance, coordinate activities, and present, support, or defend initiatives.

Preferred Skills

• Minimum 10 years of relevant work experience
• Experience with NA-70

Location:

• This is a full-time position in Washington, DC 20585, USA
• Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.

Salary:

• Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Benefits MELE Offers Our Team

• Employer-paid employee Medical, Dental and Vision Care
• Low-Cost Family Health Care offered.
• 11 Paid Federal Holidays
• Paid time off (PTO)
• 401(k) with Employer Match

About MELE Associates, Inc.

With over 250 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, law enforcement and emergency response training, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, and mission and program support.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

PI239909464

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