Mercer County District Attorneys Office
Admin. Assistant Full Time
The Mercer County District Attorneys Office
is currently seeking a Full Time Admin. Assistant.
Please visit www.mercercountypa.gov under the
County Employment Opportunities section
to learn more about the position and how to apply.
Deadline to Apply: 5/6/24 recblid o72tjv5en6e1ipd226hxyexuikzctq
Department: District Attorneys Office
Position Title: District Attorney Administrative Assistants
Pay Classification: P&A 03 (Entry $16.99/hr. $24.69/hr.)
Reports To: District Attorney and Office Director
Date of Job Description Creation/Update: 4/19/24
Overall Descriptions of the Position:
District Attorney Administrative Assistants will work within the District Attorneys Office and be responsible for file creation, managing the preliminary hearing process, private complaints, criminal history rap sheets, bench warrants, extraditions, PFA violations, summary appeals, professional service billing, Drug Hotline calls, and many other duties. These positions are essential to the start of prosecuting criminals and involve contact with law enforcement nationwide.
Position Requirements:
High level of understanding of Pennsylvania Crimes Code and Vehicle Code, as well as the Criminal Justice System
High level of ability to scrutinize teletypes/hit confirmations from the 911 center to determine extradition parameter of fugitives
Must be able to comprehend circumstances/criteria for legal documents, and be able to prepare transport orders, continuance requests, dismissals, destruction orders, application forms for Governor Warrants, IADs (Interstate Agreement on Detainers), as well as others for attorney signatures
Ability to speak calmly and confidently to convey information to victims, witnesses, police officers, defense attorneys and others in person and on the phone, who may be emotional and/or adversarial
Ability to work effectively and efficiently under strict legal time constraints
Technical knowledge of personal computer operations including Microsoft Word, Excel, Windows, and ability to learn software such as CPCMS, INFOCON and JNET
Multitasking able to deal with many time sensitive issues at one time
Ability to work in a professional and confidential environment
Ability to comprehend a variety of documents including case files, criminal records, driving records, police reports, criminal complaints, lab reports, and others
Ability to analyze information for appropriate action and resolution of case specific situations
Ability to interview and elicit information from individuals in a non-threatening, calm and authoritative manner
Ability to work independently
Ability to handle incoming calls and door inquiries, and ascertain the proper person to best assist the individual
Position Duties:
The following duties are typical for the positions. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Work with all branches of county government and other government agencies to gather information necessary to create files
Run, review and disseminate Criminal History Rap Sheets
Run, review and disseminate Certified Drivers Records
Process files for preliminary hearings by opening, updating PMS both before and after, assigning attorneys and scheduling on calendar
Initiate and track the private complaint process
Manage bench warrants by verifying fugitives identity, determining extradition parameters, verifying status of warrant for outside law enforcement agencies and vacating when located
Initiate forms for Governors Warrants, IADs and detainers for bench warrants and follow through until defendant is returned to county for prosecution
Monitor IADs so defendant can be returned to the lending state
Manage and track PFA violations by opening file, assign attorney, prepare/send subpoenas/notice to appear and notify victims, AWARE and police officers
Manage summary appeals, assign attorneys, prepare/send notices and subpoenas, coordinate availability of officers and defense attorneys, and notify of dispositions
Transcribe the 24-hour Drug Hotline calls and disseminate to the appropriate authorities
Request payment for professional services such as polygraph, transcript fees, phlebotomy, expert witness fees, etc. and bill the cost to the defendants case
Monitor DA specific office e-mail, process and distribute to appropriate destination
Process office mail by opening, logging, stamping and distributing appropriately
Prepare monthly validations report to PSP Clean, a listing of warrants that must be checked in PMS as well as CPCMS and verified as active or cancelled through PSP Clean via JNET
Process vacates of bench warrants via 911, and provide files to attorneys
Work with District Attorney in transcribing necessary documents and correspondence
General office duties
Minimum Education and/or Experience Required:
High school diploma, and a minimum of 3 years experience working in the legal system or an office environment, preferably a law office
Ability to pass and maintain JNET Certification
How to Apply:
Please send the completed standard application (available online at www.mercercountypa.gov), a letter of interest, salary history, resume, and three references to the following:
Mercer County HR Department
125 South Diamond St. Suite 17
Mercer, PA 16137
Deadline to Apply: May 6, 2024