Administrative Assistant I at MSI Express Inc in Saint Charles, Illinois

Job Description:

MSI Express is a single-source contract manufacturing and packaging company, delivering innovative engineering solutions from our strategically located network of manufacturing facilities.

The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administrating companys policies and procedures. In addition to their support responsibilities, individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.
Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriateRedirect HR related calls or distribute correspondence to the appropriate person of the teamMaintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are metLiaise with other departments or functions (payroll, benefits etc.)Support the recruitment/hiring process by sourcing candidates, conduct phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts etc.Assist supervisors in performance management proceduresAssist in ad-hoc HR projects, like collection of employee feedbackPrepare a variety of highly confidential, specialized, and recurrent reports such as personnel dataPerform broad range of administrative details of highly confidential nature on a regular basisMaintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/managers filesMaintain managers calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reportsOpen and review HR mail and respond to routine inquiries and ascertain which items can be delegated to subordinate manager and compose responses to routine inquiriesRequire continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnelCoordinate high level meetings with MSI associates, business unit-wide meetings, as well as candidate interviewsServe as central communication point for associates on human resource and associate relations itemsFollow up on all assignments delegated to subordinate manager as to status, completion, etc.Operate office equipment including fax, copiers, printers, binding machines.Perform additional duties as assigned by management

Apply today and join our rapidly growing team!
- Inc. 5000 #1,085 fastest growing company in the USA. (2023)
- Inc. 5000 #622 fastest growing company in the USA. (2022)
- Inc. 5000 #479 fastest growing company in the USA. (2021)
- Inc. 5000 #10 fastest growing company in the Midwest. (2022)
- Inc. 5000 #165 fastest growing company in the Midwest. (2021)