For over four decades, the higher education experts at Jenzabar have been helping colleges and universities across the world thrive through multiple services. The Jenzabar culture is one that fosters an entrepreneurial environment, where employees are encouraged to be creative, work hard, and have a great time while doing so. We believe in open doors, asking tough questions, respecting each other, and surpassing our clients' expectations every step of the way. It's an enjoyable place to be, with casual dress and a relaxed atmosphere.
Mission Statement We believe everyone is a masterpiece with great work to do on Earth. Jenzabar's mission is to create pathways to empower all to know who they are, what work they are destined to do, and how they can unlock their full potential - at home, at work, and in the world!
Position Summary The Office Administrator is the first point of contact for the office. Essential duties range from stocking and cleaning the office to vendor relations and contract management. The Office Administrator manages all front desk operations, office supplies, shipping and receiving, office badge system, and answering main telephone line.
Essential Tasks
Serves as main point of contact for the office. Answers main telephone line and direct calls appropriately. Greets and direct visitors.
Facility Management:
Inventory control: Orders and stocks office supplies, food, drink, etc.
Security management: Maintains employee security badges and passcodes, emergency planning and visitor permits.
General upkeep: Contacts appropriate parties for building repair and keeps landlord informed of building issues. Cleans office and keep items stocked.
Maintains relationships with office vendors & manages vendor contracts.
Serves as main point of contact for property management company.
Responsible for incoming/outgoing office mail and all shipping & receiving on a daily basis.
Provides client and employee support and excellent customer service.
Assists with office's space/infrastructure planning (moves, adds, and changes to workstations).
Helps manage office budget and has purchasing authority with prior approval. Submits invoices and verifies payments.
Serves on the social committee and helps manage its budget. Organizes catered lunches for onsite visitors.
Serves as a resource for projects as needed for Human Resources, Finance, and Marketing.
Assists IT with shipping, returns, and other miscellaneous tasks.
Produces license keys for clients in conjunction with Product Development (coding experience is not necessary).
Preferred Skills and Experience
Prior experience in an administrative role required (internship or college work applicable).
Prior receptionist experience helpful.
Must be customer-service oriented and able to multi-task in a fast-paced environment.
Positive, friendly, and resourceful demeanor required.
Working knowledge of MS Office applications required.
Preferred experience with multiline VOIP phone system.
This is a part-time (25 hours/week, 5 hours/day) role. The pay rate range for this position is $15 to $18.50 an hour; however, base pay rate offered may vary depending on job-related knowledge, geographic location, skills, and experience. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed.
Benefits Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 12 Weeks Paid Parental Leave, Short Term Disability, Long Term Disability, 401K, Educational Assistance
Jenzabar does not discriminate in employment opportunities or practices on the basis of race, color, sex, gender, gender identity, pregnancy, childbirth and related medical conditions, genetics, genetic markers and carrier status, creed, religion, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, military service, veteran status, or any other status protected by state and federal laws.
Please Note: Jenzabar does not sponsor applicants for work visas.