Overview The Associate Specialist - Facilities supports the Facilities Services leadership team, EHS, and external service providers to ensure efficient operations of facility program management. This position will be responsible for leading the building operations on a day to day professional service level. The Associate Specialist - Facilities will take the lead of all building operations supporting all departments within the office as well as manufacturing. This role requires making efficient and productive use of available resources. Supervise contractors to ensure successful completion of projects and initiatives. Implement and schedule repairs/improvements, and maintenance to various building support systems.
Responsibilities Assist the Facilities Services leadership as directed to ensure efficient operations of all North American Facilities owned or leased by BISSELL Homecare, Inc.
Develop And Implement Programs For
BISSELL Homecare Corporate Headquarters and other BISSELL- owned or leased facilities in conjunction with both the corporate and domestic properties manager and the Facilities Services leadership.
Identify and implement cost reductions related to energy, labor, services, and materials.
Manage as Project Lead in developing layouts, project schedules and cost estimates using AutoCAD, Smartsheet and other project management tools.
Coordinate internal and external resources (vendors) required to complete projects and/or other activities on time and within budget and in conjunction with the Facilities Services leadership. .
Set up and maintain project management systems, work order systems, and building management systems
Manage all technical project requirements assisting Facilities Services leadership as directed.
Provide Facilities Planning support for various projects and activities including:
Lead, implementing, and managing a wide range of capital projects
Direct contractors supporting all electrical, mechanical, and plumbing support services.
Maintaining the building services (electrical, mechanical, plumbing, sewer, etc.) drawings in an accurate and up-to-date fashion
Developing and updating plant, building and equipment layouts
Assisting in the coordination of the security and life safety system as well as associated contractor activities in conjunction with the EHS and Security Department
Maintaining current building and equipment specifications
Developing drawing standards and maintaining the drawing database
Developing, administering, and maintaining the CAFM facilities management system
Administering and maintaining the work order system
Plans, coordinates, and schedules preventative maintenance activities surrounding facility generators, elevators, and HVAC-Mechanical systems for BISSELL Headquarters and other facilities
Maintaining the building 'critical list' in an up-to-date and accurate fashion
Responsible for the condition of the building and equipment
Assisting with environmental and census reports
Support Facilities Services leadership to ensure good budgetary performance. Ensure purchase orders are accurate with no cost over runs.
Identifies and implements energy management strategies and initiatives, utility provider sponsored rebate programs, and annual efficiency testing of boiler, HVAC, and lighting systems
Providing for the proper care and maintenance of building envelope systems, managing capital projects for replacements, and maintaining 5-year maintenance program and repair records
Manages Building Management System (BMS) to control heating and cooling of the facility, ensuring test lab environments meet prescribed temperature and humidity requirements
Communicate with all levels of internal associates, external suppliers, and business partners.
Handle confidential and sensitive information appropriately.
Obtain appropriate approval for organizational changes, project plans and expenditures in excess of approved budget
Share responsibility in functional areas within Facilities/Corporate Real Estate scope: Corporate Real Estate, Construction Projects, Security Access Control, Janitorial, Cafeteria, including participation in on-site events, emergency procedure process development/implementation and management of building repairs and improvement projects.
Manages maintenance and operation of Crestron lighting control system, setting schedules, maintaining accurate copies of program code, and coordinating repairs and updates as necessary
On-call for off-hour site emergencies. Weekend and night-time work occasionally required.
Serve as a member of the Emergency Response Program, coordinate and prepare for emergency situations, and ensure compliance with occupational health and safety protocols and the Emergency Response Program.
Perform other duties as assigned by and in conjunction with Facilities Services leadership .
Works closely with the Facilities Services leadership to develop and implement a wide range of projects and initiatives
Qualifications Required Core Competencies:
Functional/Technical Expertise
Global Business Acumen
Self-Management
Learning Versatility
Delivers Results
Judgment and Decision Making
Managerial Courage
Continuous Improvement
Required Experience / Education
Degree minimum: Bachelors of Science in Facilities Management, Construction Management, Engineering or Architecture
Experience level: Minimum 4 years relevant, practical work experience (facilities, CAD, architecture, etc.) while completing degree
Preferred Experience / Education:
Graduate degree Engineering, Business, Occupational Safety Health
FMP, CMP, PMP
Specialized Training Or Skills Required
Preferred experience level:
At least 2-3 years of experience in facilities management, construction management, or architecture.
An understanding and familiarity with building codes, regulations, and other requirements.
Skills Required
An understanding of, familiarity and experience with building codes, regulations, and other requirements.
Working knowledge of building systems (HVAC, electrical, mechanical, plumbing and sewer).