Luxury retailer is seeking an enthusiastic and well organized Office Administrator & Bookkeeper to join their team. This position includes a variety of tasks that will keep you highly engaged from 9:30 to 5:00, Monday through Friday, no evenings or weekends! Your days will be spent working with finances, processing paperwork, using your creative side, supporting management and the sales team, in a cozy, upscale environment. The ideal candidate should enjoy accounting, managing cash flow, creative projects, endless administration tasks, and being adaptable when needed. If this sounds inviting, we want to hear from you.
Office Administrative Duties and Responsibilities:
Maintain & update vendor and client contact information, daily
Manage social media (Instagram, Facebook etc.) and company website
Maintain extensive catalog& pricelist library
Purchase & maintain stock levels of office supplies
Manage annual compliances with merchant services, cloud backup, website/domain, etc.
Manage technology alliances- IT Support, website &email, internet, printers, etc.
Provide (marketing/technology) support for mailing list, website and advertising
Other basic clerical duties - maintaining company files, archive, etc.
Oversee mail deliveries, packages, and couriers
Light phone duties
Various ad-hoc projects, reports and tasks
Annual Inventory
Bookkeeping Duties and Responsibilities:
Process daily sales & provide daily financial reports
Issue Refunds & Credit Memos
Process vendor invoices matching POs & packing slips
Process company purchases via company credit card
AP check runs, cash management & petty cash
Process weekly payroll& payroll taxes
Light HR Responsibilities
W-9, W-2, 1099
Process monthly & annual reports and taxes
Monthly reconciliation of cash & GL accounts
Monthly & Year end tax prep for CPA firm
Annual Inventory
Requirements and Qualifications
Associates degree or higher preferred(related field)
Proficiency in QuickBooks, Excel, Adobe, Word & Outlook