The Accounts Payable Specialist will be responsible for managing day-to-day activities in the accounting department, processing invoices, and maintaining accounts payable records. The candidate should possess strong analytical skills, organizational abilities, a meticulous attention to detail, and problem-solving skills.
Principal Duties:
- Reviewing and processing invoices and check requests with appropriate documentation and approval.
- Entering invoice data into the accounting software, ensuring accuracy and timeliness.
- Preparing weekly cash requirements reports for review.
- Completing weekly check runs and electronic payments.
- Filing and maintaining accounts payable records including invoices, statements, and vendor files.
- Preparing and issuing IRS Form 1099 to appropriate vendors annually.
- Collaborating with the Purchasing Department, ensuring timely recording and posting of accounts payable transactions.
- Resolving any accounts payable invoice discrepancies and issues.
- Providing supporting documentation for audits.
- Assisting with month-end closing and reconciling the sub-ledger to the general ledger.
- Preparing and depositing cash receipts.
- Performing other duties as assigned.
- Promoting and adhering to the company's safety policies.
- Exhibiting mutual respect and good customer service orientation in all workplace interactions.
Principal Requirements:
- An associate's or bachelor's degree in accounting, Business, or a related field preferred.
- 3-5 years of Accounts Payable experience, preferably in the construction industry.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Understanding of basic accounting principles and procedures.
- Willingness to learn in-house systems; keyboarding and 10-key skills sufficient to complete daily tasks in a timely manner.
- Strong mathematical, customer service, organizational and interpersonal skills.