The Project Estimator and Designer is responsible for planning, managing and executing all construction and enhancement projects.
Structure
Full-time, exempt position. Reports to Operations Manager.
Salary range: $75,000 - $110,000/annual
Reporting Location: 4704 Raley Blvd., Sacramento, CA
Reporting Schedule: Monday - Friday
Functional Roles and Responsibilities
Cost Estimation
Assess project requirements and scope to understand the materials, labor, and equipment needed
Analyze costs associated with materials, labor, and overhead to determine overall project costs
Develop and manage project budgets, ensuring they align with cost estimates and financial constraints
Create detailed and accurate cost estimates for inclusion in project proposals
Client Consultation
Collaborate with clients to determine their preferences, needs, and budget constraints
Discuss the purpose of the outdoor space, whether it's for relaxation, entertainment, or specific activities
Offer real time suggestions and recommendations for design and materials based on clients' goals
Design Development
Create detailed and innovative landscape designs based on client input and site analysis
Incorporate elements such as plants, hardscapes, water features, and lighting to enhance the overall design
Integrate elements like paths, patios, decks, and other non-plant features into the overall design
Include requirements for irrigation rehabilitation or renovation based on plant and material types with thorough understanding of its application in a particular space
Ensure that hardscape elements complement the natural surroundings and meet the client's functional needs
Use rendering program to create realistic and accurate images that reflect the design intent
Project Management
Develop and implement detailed plans of execution that include preparation time, demo, installation, clean-up, detail, final walk throughs, etc.
Ensure Project Supervisor is on task by visiting project sites regularly and communicating hourly/daily with Supervisor to address questions, issues, etc.
Create, manage, and execute change orders as necessary
Communicate quickly and efficiently with Superintendent and Operations Manager regarding the timeline of the project including but not limited to: delays/changes in schedule, unforeseen circumstances, homeowner/client interactions, any issues with prepared solutions
Conduct pre-, mid- and final project walkthroughs with client, Superintendent and Operations Manager as necessary
Plant Selection
Choose appropriate plant species based on climate, soil conditions, and the desired aesthetic
Consider factors like growth patterns, maintenance requirements, and seasonal changes
Order plant and other materials through vendor partners and coordinate delivery to site
Documentation
Prepare and review contracts, ensuring they reflect negotiated terms and conditions
Generate and manage purchase orders for materials and services
Maintain accurate records of transactions, contracts, and supplier information
Collaborate with the bidding team to provide necessary cost documentation for competitive bids
Collaboration
Work closely with project managers, engineers and other stakeholders to understand project requirements and constraints
Communicate effectively with internal teams and external suppliers to ensure a smooth procurement process.
Cost Monitoring
Monitor actual costs against estimated costs throughout the project lifecycle
Analyze any variances between estimated and actual costs and take corrective actions as needed
Stay informed about market trends, pricing, and new products to make informed procurement decisions
Assess the capabilities and reliability of potential suppliers in the market
Client Relations
Successfully always represents BellaVista
Ability to respond properly to the client and follow-up to make sure their needs have been completed to their satisfaction
Ability to recognize when they do not have the answer for the client and let them know they will find it out or get the Superintendent/Operations Manager involved
Keep the Operations Manager aware of all client concerns and communication on job sites
Maintain a positive, responsive, and flexible attitude to all clients
Communicate design concepts effectively to clients, including the use of drawings, renderings, and other visual aids
Adjust designs based on client feedback and preferences
Safety
Maintain safe working conditions at all times including job site and crew's operation
Follow company procedures on discipline if any safety rules are broken
Have no accidents due to not following the company safety rules
Inspect designated job sites for unsafe working conditions and potential liabilities to BellaVista and our clients
Client Deliverable Development
Landscape maintenance proposals
Presentation decks
Simple QuickBooks proposals
Property service/operations maps
Newsletters
Renderings
Success Behaviors
Has a positive attitude
Takes initiative to improve performance
Provides creative solutions
Has proactive approach to their job, stays organized
Team player
Physical Requirements
The physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to:
Regularly sit, type, and use the computer and mouse for prolonged periods
Occasionally lift, push, pull, and/or move up to fifty (50) pounds
Regularly operate a vehicle to travel to and from work locations
Maintain a valid driver's license
Metrics for Success
Proper scheduling and completion of the scope of work while satisfying the customer expectations
Client retention
Enhancement sales generation
Ensures regular profitability on projects
Provides exemplary customer service through superior communication
Fosters teamwork with all operations and administrative staff members
Qualifications
Must have at least 3-5 years of related experience
Must be at least 21 years of age
Prior experience with landscape construction is required
Knowledge of applicable laws, codes, standards, and industry practices relating to Landscape Construction
Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics
Knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Teams is required
Knowledge of Google Sheets, Documents & Gmail is required
Excellent organizational skills and the ability to maintain effective working relationships with others is a must