At FEI Systems, we create innovative technology solutions to improve the delivery of health and human services because we know when cumbersome administrative processes stand in the way, those who need it most are often left without access to proper care and support. From comprehensive case management software to disaster recovery services and content management information systems used in delivering foreign aid, our solutions are improving the lives of millions of people. We're looking for an office manager who shares our commitment to leveraging technology to make a real impact in the world - a professional who knows, beyond all else, that the quality of our products and services is only as good as the company we keep.
Job Summary
We are looking for an Office Manager to assist with the day-to-day functions in our Corporate Office. This person will take care of managing the facilities functions, as well as assisting our Human Resource Department, Accounting Department, and other areas as needed. This person should be able to assist with facilities, administrative efforts, basic accounting, reception, project coordination and scheduling, as well as a variety of other office functions, including handling recurring shipment orders.
Primary Responsibilities will include (but not be limited to):
Be available on-site 2-3 days a week or as needed on a changing basis due to facility needs.
Coordinate resources to troubleshoot, determine best solutions, and solve problems.
Manage record keeping and document preparation.
Oversee facilities functions and maintenance services.
Oversee the selection and purchasing of office supplies.
Assist the Human Resources, Accounting, and other departments on miscellaneous tasks.
Aid the accounting department in handling corporate funds and check processing
Act as receptionist, taking calls, distributing mail, direct visitors and communicate arrival to company personnel.
Organize and plan company events, including in-house and off-site activities
Maintain the condition of the office and arrange repairs when necessary
Coordinating and handling incoming and outgoing shipments through FedEx and other delivery services
Required Experience / Qualifications:
3-5 years' experience in office manager or related role.
Experience with basic Human Resource, Accounting, and Facilities functions.
Experience with assisting in Facilities management
A high school degree or equivalent is required; a Bachelors degree is preferred
Excellent time management skills and ability to multi-task
Customer service orientated
Ability to communicate effectively and professionally with upper management daily
Preferred Skills:
Proficient in Microsoft suite including Excel, Outlook, Outlook Calendar, Word, etc.
Proficient in Costpoint is a plus.
Proficient in using corporate banking platforms and services
Skilled communicator both verbally and written.
Versed in planning and scheduling.
Proficient in scheduling and booking for executive calendars
Experience working with Centre Suite
Location: Hybrid (Columbia, MD)
Status: Full time position with full company benefits
NOTICE: EO/AA/VEVRAA/Disabled Employer - Federal Contractor. FEI Systems participates in E-Verify, a federal program that enables employers to verify the identity and employment eligibility of all persons hired to work in the United States by providing the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. For more information on E-Verify, please contact DHS at (888) 464-4218.
Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, political affiliation, disability, or genetic information, except where it relates to a bona fide occupational qualification or requirement. FEI Systems creates an Affirmative Action Plan on an annual basis. Pursuant to federal law, the portions of FEI Systems' Affirmative Action Program that relate to Section 503 (Persons with Disabilities) and/or Section 4212 (Protected Veterans), are available for inspection upon request by applicants and employees during FEI Systems' normal business hours.