This Investment Management firm is seeking an organized and efficient Facilities Office Manager to join their Dallas team! The person in this role will be responsible for streamlining daily office operations such as keeping office stocked, management of corporate expense accounts, overseeing calendars and schedules, managing contact lists, and distributing mail. In this forward-facing role, you will be working to support office operations and client services to drive goals and promote organization and efficiency. The ideal candidate has a proactive approach, a can-do attitude, and high standards.
A Day in the Life:
Maintain a professional and friendly presence, communicating with clients, vendors, and internal contacts
Overseeing office maintenance and kitchen supply inventory, maintaining common areas and ensuring cleanliness & organized appearance of shared and common areas
Acting as a main point of contact with building management on occupancy matters and accounting for shared expense items including parking, validation inventory, access card roster (additions/deletions), and key log
Assisting Client Service Manager with various operational tasks, client projects, and office events as needed
Facilitating employee and client meetings, lunches, and meals
Working to promote a strong office culture by weekly events and activities, wellness programs and overall providing an engaging and supportive environment
Complete other projects as needed
What we're looking for:
3+ years' experience in office management
Knowledge of office and lease administration
Experience with payment and cash disbursement process
Excellent written and verbal communication skills
Stellar customer service orientation with an engaged, outgoing attitude
Outstanding organizational skills and attention to detail