Assist in the administration of employee benefit plans, including medical, dental, vision, flexible spending accounts, life insurance, short- and long-term disability, retirement and pension and other wellness programs. Manage all aspects of leave administration, including FMLA, parental leave, personal leave, and other company-specific leave policies. Identify federal, state, and local regulatory requirements that impact our business and partner with human resources departmental leaders to mitigate identified risks. Reports to Manager of Benefits.
Administer various employee benefits programs, including medical, dental, vision, flexible spending accounts, life insurance, short- and long-term disability, retirement and pension and other wellness programs. Provide general administration of the 401k, non-qualified and pension plans.
Serve as point of contact for employees seeking information and guidance on benefits, leaves of absence and worker's compensation processes, including eligibility, application procedures, and documentation requirements. Collaborate with leave and accommodation providers, human resources team members, managers, and employees to facilitate smooth transitions for employees returning from leave, including accommodations and reintegration plans. Maintain accurate and confidential records of all leave requests, approvals, and related documentation in accordance with company policies and legal requirements.
Prepare reports and filings required by federal and state agencies such as the IRS, DOL, CMS, RDS, and other regulatory agencies. Prepare necessary documentation for qualified plans' IRS and ERISA-mandated submissions, legal notices and employee communications, including Form 5500s, Summary Annual Reports (SARs), Summary Plan Descriptions (SPDs), Summary of Material Modifications (SMMs), etc., for leadership review.
Assist in developing and reviewing benefits communications for annual enrollment, benefits orientation, plan upgrades, and plan changes, including booklets, newsletters, benefits website and the company intranet; and ensure all employee benefit plan information is current (including all legal notices) and accessible for participants.
Conduct analyses to verify benefit plans fully comply with ERISA provisions. Monitor compliance with federal, state, and local regulatory requirements, including employment, benefit and leave laws.
Research new and existing regulations, identify processes and ensure changes to rules and regulations are structured with relevant systems, policies, articles, and practices.
Oversee I-9/E-Verify compliance and conduct regular audits. Deliver internal I-9 administration training and support the maintenance of I-9 administration.
Responsible for preparing and delivering compliance-related training and communications to employees and department leaders.