Administrative Assistant I Department of Medicine Endocrinology at Brigham & Women's Hospital(BWH) in Boston, Massachusetts

Job Description:

Provides comprehensive administrative support services to Principal Investigator and requiring a high degree of independent initiative and judgment.



PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.


1. Screens the PI's mail, prepares letters in response to inquiries (per discussion with PI, if necessary) and / or prepares agenda for PI regarding things to be addressed. Communicates information to PI when out of town.
2. Coordinate daily calendars, including travel and flight arrangements.
3. Maintains and updates reference manager database and incorporates reference citation and reference list in manuscripts.
4. Answer telephone, screen calls, take messages.
5. Assists in preparing grants application for PI.
6. Organize files and scientific journals in the PI's office.
7. Performs a variety of copying in-house.
8. Performs routine administrative duties as required by the supervisor.
9. All other duties as assigned.



Qualifications

Level of education required:
• Bachelor's Degree


Work experience required:
• Minimum one year applicable work experience required.
• Some additional training in office systems or other post high school education preferred.



EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.