HR Division Assistant at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Transportation - Agency 27



Location:

Lincoln Job Posting



Hiring Rate:

$16.512



Classification Salary Range:

$16.51 - $25.86



Job Posting:

JR2024-00005833 HR Division Assistant (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):



Job Description:

The Nebraska Department of Transportation (NDOT) is seeking a hardworking, personable, detail-oriented, team player to join our Human Resources team as our HR Division Assistant. As the first point of contact for the HR Division, you'll provide exceptional service to our customers by helping walk-ins, taking calls, answering emails, and assuring timely responses. You'll also gain broad HR experience by performing a variety of payroll, benefits, learning and organizational development, and talent acquisition functions.


At the Nebraska Department of Transportation (NDOT), we provide the best possible transportation system for the movement of people and goods that promotes safety, mobility, and economic growth, which enhances the quality of life for all Nebraskans. Our culture is vibrant, and teammates feel valued as individuals and as part of our team. We hire good people who share our sense of pride and are excited to make a difference in the lives of fellow Nebraskans.


We reward our employee's hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:


• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Free parking


Job Duties:
• Provide administrative support to the HR Director:
• Maintain calendar and schedule appointments.
• Prepare presentations, packets, handouts, etc., for meetings and events.
• Make final edits and coordinate publishing of HR polices.


Provide administrative support to the Payroll and Benefits team:
• Run HRIS reports to ensure information is up to date and current.
• Add and maintain employee's original probation information while working with supervisors on approval.
• Enter status changes, promotions, demotions, etc., into Payroll/Benefits software and HRIS system.
• Assist Payroll and Benefits team with completing and running bi-weekly payroll.


Provide administrative support to the Talent Acquisition team:
• Coordinate onboarding and orientation with new hires and managers to ensure all participants have relevant information for a successful orientation.
• Create offer letters and send out electronic new hire packets.
• Process background checks.
• Create and maintain various spreadsheets, accurate and up-to-date files, records, and documentation.
• Answer frequently asked questions from applicants relative to standard policies and hiring processes.
• Schedule interviews for applicants and prepare interview packets for hiring managers.
• Oversee high volume, seasonal temporary hiring.
• Assist with cross-posting of job advertisements on Facebook, LinkedIn, NDOT intranet, and other targeted industry specific career sites.


Perform additional duties for Human Resources team:
• Process invoices and expense reimbursements for HR staff.
• Order office supplies and coordinate office furniture purchases.
• Request phone, computer, and system access for HR teammates.
• Create and maintain files and records.
• Perform data entry into various HR systems.
• Prepare presentations, packets, handouts, etc., for meetings and events.
• Perform document scanning/uploads to records.
• Create and update HR event calendar.
• Ensure all information and HR forms are updated and correct on all web platforms.
• Perform other duties as assigned.



Requirements / Qualifications:




Minimum Requirements: One year of coursework or training in personnel management, business administration, public administration or office/administrative or two years of related experience.



Preferred Qualifications:



• Knowledge of human resources practices, policies, and procedures.


• Experience with a variety of computer systems, applications, and platforms.



Other:



• Valid driver's license or the ability to provide independent authorized transportation.


• Regular and reliable attendance is also required.



Knowledge, Skills and Abilities:



• Strong verbal and written communication skills, with a high attention to detail and a collaborative nature.


• Strong mentality for continuous improvement, exceeding internal customer expectations and providing outstanding customer service.


• Strong organizational and time management skills.


• Ability to manage multiple projects simultaneously and work in a fast-paced, dynamic environment.


• Strong computer skills including MS Office (Word, Excel, PowerPoint, Outlook).






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.