Support Services Specialist - North Liberty - Safety and Security at University of Iowa in Iowa City, Iowa

Job Description:

The University of Iowa Hospitals and Clinics department of Safety and Security is seeking a Support Services Specialist to provide support through planning, development, and coordination of assigned tasks associated within the UI Healthcare Network. This position must demonstrate excellent interpersonal skills and the ability to interact with internal and external constituents while facilitating positive relationships.

A successful candidate must be highly organized, exercise independent judgement, and work well within a team first environment. This person is required to manage multiple priorities and have strong problem-solving skills.


Assigned Duties:

• Assist with planning, developing, coordinating, and implementing short and long-range goals for projects.
• Assist with assuring compliance with various with various policies and procedures (e.g., Safety and Purchasing)
• Support Occupational Safety contact in handling all access control tasks.
• Act as a commissioning agent of all cameras, doors, security items, and hardware.
• Coordinate on various project task lists.
• Research information to facilitate communication process.
• Review, resolve, and respond to requests for information, data, services, complaints, etc.
• Serves as a key contact for Safety and Security, responds to inquiries, maintains records for key and door access.
• Utilize Tableau and MS Office Suite programs such as Outlook, Word, Power Point, and Excel for data and communications.
• Assists in coordination of reports, as well as other documents.
• May develop and coordinate internal/external communication.
• Analyze, monitor, and report financial data, information, and reports.
• May be asked to initiate and/or approve routine fiscal transactions.
• Proficiently keep track of inventory to include capitalized equipment and computers.
• Assist with reconciliation of accounts.
• Assist with preparing strategic plans in support of the Director and recommend edits to related documentation.
• Assist department Director and Occupational Safety contact in implementing assigned projects and tasks for locations within the UI Healthcare Network.
• May provide functional and/or administrative supervision of staff.

University of Iowa Hospitals & Clinics-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®


Percent of Time: 100%


Schedule: 1st Shift Monday - Friday


Location: University Campus and North Liberty Campus


Pay Grade: 3A https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure



Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa?, click here

Required Qualifications:

• A bachelor's degree or an equivalent combination of education and experience is required.
• 1 - 3 years of related administrative experience in an office setting is required.
• Experience with budgets and monitoring financial accounts is required.
• Experience planning and coordinating tasks with a high level of independence is required.
• Experience working successfully in a team environment is required.
• Excellent customer service, public contact, and written/verbal communication skills is required.
• Ability to handle multiple tasks, proactively establish priorities, and meet deadlines is required.
• Extensive experience with Microsoft Office programs (Word, Outlook, Excel, Publisher, PowerPoint) is required.

Desirable Qualifications:

• Experience using University of Iowa Access Control systems is desirable.
• Experience with Hospital Safety and Security policies and procedures.
• Experience tracking expenses and monitoring financial reports.
• Knowledge of University of Iowa and University of Iowa Health Care policies and procedures is desirable.

Application Process: In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.


Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. This position is not eligible for University sponsorship for employment authorization.
With additional questions please reach out to Austin Bullock at austin-bullock@uiowa.edu


Additional Information

• Classification Title: Support Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare
• Contact Name: Austin Bullock
• Contact Email: austin-bullock@uiowa.edu

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