Financial Administrative Coordinator, Wharton Graduate Division at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Financial Administrative Coordinator, Wharton Graduate Division





University Overview



The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.


Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.


The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.




Posted Job Title

Financial Administrative Coordinator, Wharton Graduate Division




Job Profile Title

Financial Administrative Coordinator




Job Description Summary

The Financial Administrative Coordinator is part of the Financial Planning & Operations (FP&O) team supporting all financial matters throughout the Wharton Graduate Division. This role will work with partners throughout the University to ensure an efficient financial experience for both Wharton staff and students. This role will support various logistical, calendar and financial functions via both day to day operations as well as focused project work. The position demands unique policy knowledge and administration skills to ensure conformity with University policies while meeting all the needs of staff and students. This position will have the ability to work as a part of a cross functional team in an innovative and data-driven environment.




Job Description



The Financial Administrative Coordinator reports to the the Business Administrator B - Financial Planning & Operations (FP&O) and supports the office with day-to-day financial processes. Works closely with all Graduate Division offices to review and approve Concur travel processing, Purchase Orders, non-PO processing, meeting card and Procard transactions. This role is the primary financial and operational resource for MBA students specifically related to fellow payments, Student Experience and Summer Internship fund payments, and coordination with the WGA and other student club financial matters.


This role will partner with multiple offices outside of Financial Planning & Operations, including the MBA Program Office, Admissions, Student Life, Career Management as well as central offices in the areas of Finance, Purchasing and HR to streamline submission and processing requirements. This role will support the Business Administrators in delivering top level customer service and streamlined financial processes to both staff and students.


This role provides administrative and logistical support for the Vice Deans Office, including managing the calendar and requests for meetings with the Vice Dean. Provides administrative support for the Senior Director including projects related to Pre-Term, administrator-student lunches, student club funding, and other events hosted by the Office of the Vice Dean. Requires exercising judgment and use of discretion in executing administrative and clerical duties, as s/he will handle complex and confidential materials.


The position demands unique policy knowledge and administration skills to ensure conformity with University policies while meeting all the needs of staff and students. This position will have the ability to work as a part of a cross functional team in an innovative and data-driven environment.



Responsibilities Include:

• Perform complex and confidential administrative duties for FP&O Team in support of the Graduate Division including processing in Concur travel, BEN Financials (requisition and purchasing), meeting card, pro-card and Workday payroll / HR functions.
  
  


• Process all student transactions including fellow payments, compensation, Experience Fund Venture reimbursements, Summer Internship Funding, and provide support for the WGA and other student clubs. Ensure all items reconciled, budgeted and within University HR / UPENN policies.
  
  


• Provide administrative, financial and logistical support for the Office of the Vice Dean including Pre-term support, administrator-student lunches, club funding and calendar management.
  
  


• Act as key contact for Graduate Division staff for any processing, vendor questions, invoice inquiries and necessary purchasing. Monitor and respond quickly and accurately on all financially related queries from students and staff to ensure proper and efficient processes.
  
  


• Provide backup support and other duties as assigned.
  
  

Qualifications



Associates Degree and 2 to 3 years of financial customer service-oriented environment required, or equivalent combination of education and experience. Bachelors' Degree preferred. Excellent ability to prioritize work and to communicate well with a wide variety of constituents required. Must demonstrate ability to handle confidential information with responsibility and respect. Must be able to demonstrate strong customer-service ethic and excellent attention to detail. Prior experience and knowledge of Workday, Concur travel, purchasing processes and/or BEN Financials is preferred. Excellent skills in Word, Excel, and Power Point are required.




Job Location - City, State

Philadelphia, Pennsylvania




Department / School

Wharton School




Pay Range

$20.00 - $36.00




Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

• 
  Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
  


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  Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
  


• 
  Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
  


• 
  Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
  


• 
  Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
  


• 
  Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
  


• 
  Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
  


• 
  University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
  


• 
  Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
  


• 
  Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
  


• 
  Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
  


• 
  Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay





To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Huntsman-Hall---3rd-Floor/Financial-Coordinator--Wharton-Graduate-Division_JR00036480-1

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