Administrative Assistant at University of South Carolina in Columbia, South Carolina

Job Description:

Logo:

Posting Number:

STA00328PO24

Job Family:

Administrative Support

Job Function:

Administrative Services

USC Market Title:

Administrative Assistant

Link to USC Market Title:

https://uscjobs.sc.edu/titles/131888

Job Level:

A1 - Administrative/Operational Support

Business Title (Internal Title):

Administrative Assistant

Campus:

Columbia

Work County:

Richland

College/Division:

Division of Student Affairs and Academic Support

Department:

SAAS U101 and National Resource Center

State Pay Band:

4

Approved Starting Salary:

$34,532

Advertised Salary Range:

$34,532- $50,000 (salary commensurate with experience)

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

The University of South Carolina (USC) is seeking someone who is organized, hard-working, personable, and detail-oriented to serve as the Administrative Assistant in University 101 Programs. University 101 Programs is an internationally renowned academic unit that focuses on helping students transition into, through, and out of the University of South Carolina. We offer 6 different courses with a total annual enrollment of close to 7000 students. These courses are taught by over 500 instructors and peer leaders.


This position will provide high-level administrative support for University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center.


Primary duties include:


· Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database.· Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies.· Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment


The successful candidate will join a talented and experienced department whose work has significant impact on faculty, staff, and students at USC.

Minimum Qualifications:

Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.

Preferred Qualifications:

Knowledge of USC policies and procedures. Familiarity with Banner system. Working knowledge of Microsoft Word and Excel.

Knowledge/Skills/Abilities:

Excellent oral and written communication skills, as well as human relations skills. Ability to maintain effective working relationship with staff, faculty, and students. Must be organized, task oriented, and personable.

Job Duty:

Provide high-level administrative support for The University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Provide administrative support including submitting payment requests, purchase orders, preparing travel authorizations (TA) and travel reimbursement vouchers (TRV), filing, copying, creating binders, preparing materials for various training, and coordinating/reserving space for workshops and training for the University 101 Programs.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Assist with the instructor hiring process for University 101 for approximately 300 instructors by preparing and submitting hiring requests using various UofSC systems. Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment. Take corrective action to resolve issues.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Provide support for University 101 instructors and help resolve classroom and other issues by responding timely to inquiries.

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Other duties as assigned to ensure the continuous success of the department.

Essential Function:

No

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

06/03/2024

Job Open Date:

04/22/2024

Job Close Date:

06/06/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by June 6, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance


• Retirement Programs


• Paid Tuition


• Dependent Scholarships


• Annual Leave


• Sick Leave


• 13 Paid Holidays (including an extended December holiday)


• Paid Parental Leave


• Professional Development Opportunities

Click
here to learn more about why you should work at USC.
Quicklink for Posting:

https://uscjobs.sc.edu/postings/167172

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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