Job Description:
Responsibilities:
- Provide administrative support to ensure efficient office operations.
- Assist in the coordination and scheduling of meetings, appointments, and travel arrangements.
- Manage incoming calls and correspondence, prioritizing and responding as necessary.
- Maintain office filing systems and ensure documentation is organized and accessible.
- Assist with the preparation of reports, presentations, and other materials.
- Greet and assist visitors, ensuring a professional and welcoming environment.
- Perform data entry and maintain accurate records and databases.
- Assist with basic bookkeeping tasks, such as expense tracking and invoice processing.
- Order office supplies and maintain inventory levels.
- Collaborate with colleagues to support team projects and initiatives.
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.
- Discretion and professionalism when handling sensitive information.
- Customer service-oriented attitude with a friendly demeanor.
- Flexibility to adapt to changing priorities and responsibilities.
- Previous administrative or office experience preferred but not required.
- Ability to work independently as well as part of a team
- Bilingual English/Spanish preferred
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