Senior Executive Assistant- Family Care at Kimberly-Clark USA, LLC in Chicago, Illinois

Job Description:

Senior Executive Assistant- Family Care

Job Description

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In your Sr. Executive Assistant role, you’ll help us deliver better care for billions of people around the world. 

Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensures the executive is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the executive, additional team members, and other visiting executives if needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail oriented with excellent communication skills, and work independently to efficiently resolve issues.

Responsibilities/Deliverables:

• Lead by Example: As the Lead Sr. Executive Assistant for KCNA Family Care, work with other Sr. Executive Assistants in sharing best practices and coordination of calendars. Maintains a comprehensive understanding of department policies, procedures, and department members’ methods of operation to conduct duties and responsibilities effectively and efficiently. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.




• Project & Task Management: Provides a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience. This individual also handles confidential business matters, works independently on special assignments, and maintains smooth operation of the office responsibilities of the executive. Operates independently in absence of the Executives, calling on staff when required. Assists and advises the Executives of any problems arising during absence.




• Information & Communication Flow: Answers and refers information requests via email, phone, etc to appropriate personnel. Handles highly diversified inquiries from members of the Company management, employees, and the general public. Provides courteous and efficient responses to inquiries determining from experience and training the limitations on the extent and type of information which may be provided.




• Elevate the Employee Experience: Enable Team Effectiveness through anticipating needs of the business and the Family Care Leadership team, ensuring communication tools and channels (such as distribution lists) are kept up-to-date to ensure strong team member experience through both communications and associated business rhythms.




• Schedule Management: Manages the Executive (s) calendar, responding to requests for time and rescheduling when necessary. Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.




• Communications Hub: Prepares for department, staff and other meetings including creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.




• Document Management: Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management’s signature. This material may require familiarity with commonly used business and technical expressions used by assigned function. Receives, sorts, distributes, opens, and screens incoming email, mail, and faxes. Categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from many sources. Summarizes lengthy correspondence, highlighting key sentences and topics. Follows up to ensure that proper and timely action is taken.




• Office Management: Orders department office supplies and equipment. Prepares and submits requisitions per KC policy and procedures. Manages reconciliation of a corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.

Influence:

• Engage co-workers in developing talent, recognize the right behaviors, and give honest and constructive feedback to help our admin team become stronger and build on their diverse skills and capabilities. 




• Provide mentoring and training within the functional admin team, as well as across the KCNA administrative organization, to help admins be successful in their roles and responsibilities.




• Look for opportunities for process improvements, especially as we move to a more virtual business platform. Share improvements with the team to help improve work performance or solve problems.




• Continue to maintain strong working relationships with your functional administrative assistants, providing guidance as needed to implement best practices with a focus on Ways of Working, i.e., help influence team members to make decisions in the best interest of KC and their team.




• Lead, schedule, and participate in admin team meetings – bring in subject matter experts as needed.

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

To succeed in this role, you will need the following qualifications:

• High School Diploma or GED




• 8+ years or more administrative support in a corporate environment, supporting executives at the top executive level.




• Experience arranging travel (domestic & international), meetings, catering, and general office organization.




• Ability to multi-task in a fast-paced environment




• Advanced computer skills using Windows and Microsoft Office at an intermediate to expert level.




• Accurate typing, filing, record keeping, grammar, and spelling. Strong written and oral communication skills




• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material as well as a strong attention to detail, strong analytical and organization skills.




• Ability and willingness to work overtime on an occasional basis to meet workload demands.




• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination. Comfortable in a changing work environment.




• Operates in a manner that is highly professional and exercises discretion in handling confidential matters.

Preferred (not essential, but desired):

• College diploma




• Previous experience with SAP

Total Benefits

Here are a few of the benefits you’d enjoy. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options. No waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 – when prompted for employee ID, say “OTHER CALLER” -  or kcchrprod@service-now.com for assistance. You must include the six digit Job # with your request.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role.

#Hybrid

Primary Location

USA-IL-Chicago

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

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