Administrative Assistant to the Executive Director
RAI's vision is that everyone, regardless of means, will have access to coordinated community resources necessary for healthy, long-term, meaningful substance use and mental health recovery. RAI supports individuals and organizations from all local disciplines/sectors in working collectively towards enhancing strong and healthy communities that support cohesive seamless systems of care related to prevention of SUD, access to quality care, and sustained meaningful recovery.
RAI has found that this approach is most effective at the local level where "local knows local best". Here, RAI works with community leadership and invested community members to assess and celebrate the strengths of current efforts, determine potential gaps in services, and then develop local solutions and strategies to address those gaps. Where gaps are determined, RAI works with leadership to help procure local, state or national funds to create the missing resources. Most importantly, RAI and the local community collaborative create a distribution plan so that everyone will have access to the valuable information in their community that will provide help to all who struggle with substance use.
We do this by employing a proven Collective Impact model of community organizing and intentional collaborations towards commonly developed local goals.
*Recovery Alliance Initiative has no specific agenda or belief that any one answer is the "right" answer when considering individual paths to sustained recovery. By bringing together a wide variety of knowledgeable and committed organizations and individuals, we believe we can collectively offer the best resources to move forward.
Position Description - Part-time (20 hrs/week depending on agency need and Admin Asst's availability)
The Executive Assistant reports to the Executive Director and provides direct daily support for the ED and the broader operations of the Recovery Alliance non-profit. The EA is an experienced professional who brings a highly organized and attention to detail skill set to the role, along with the ability to foster an inclusive, welcoming and relational 'first contact' face and interactions with RAI constituents through a high level customer service philosophy and practice. An understanding of and passion for persons living with a substance use disorder (SUD) and/or in or pursuing recovery is a plus. Additionally, a working awareness of the various broader and interconnected community sectors (educational, legal, treatment, housing and food security supports, job and training placement resources, etc.) that make up local systems of care for those struggling with SUD and/or living in recovery is beneficial.
Duties for this role include, but are not limited to, the following areas:
Assist with ED with daily scheduling, travel logistics coordination, project/task management, general communications, email drafting and overall organization
Maintain current contacts in Pipedrive
Help maintain overall RAI calendars
Bring own expertise, but also research additional tools and technological solutions that may increase the effectiveness and efficiency of the organization
Contribute to web content, brief edits; potentially contribute to social media/marketing efforts
Assist with regional and state summit event planning and coordination through event site reservations, email invitation distribution, tracking registrations, support for participants and sponsorships, and assisting with meeting minutes and workgroup task follow ups.
Additional potential duties as time and capacity allows:
Assist Coordinators with tasks related to coordination of county Community Collaborative efforts
Creating zoom meetings & publish recordings afterwards to YouTube/RAI website
Drafting Meeting Minutes
Assist with research and preparation for 2nd and 3rd wave counties (counties adjacent to current efforts)
Assist with Community Collaborative Progress and Impact Reports, and overall annual reports
Research for and assistance with applications for funding/grants for projects
Additional duties and responsibilities as assigned and germane to the EA role
Skills And Qualifications Required
At least 4+ years of Executive Assistant work experience
Strong commitment to the goals of our Alliance, including social, racial, and economic justice.
Strong interpersonal and organizational skills.
Ability to manage multiple projects simultaneously, meeting frequent and tight deadlines.
An excellent collaborator and team player.
Digital platform competency - Zoom, Google Workspace, and Microsoft Suite required.
Preferred but not Required
Experience in the substance use disorder and/or advocacy field.
Compensation, hours and location of work
The EA is a contract 1099 position compensated at an hourly rate of $22. With the right person, and proven track record over 90 days, pay will increase. Work hours are generally flexible, but the ED most important working hours are weekday mornings; Work location is remote. The main location for RAI is located in Chapel Hill, NC.
How To Apply -
Required Materials: Please submit your resume, at least 2 references, a cover letter to:
Tom Edwards, Executive Director, at tome@recoveryall.org