The Company is a leading electrical equipment manufacturing and energy solutions provider.
Position Overview
This position is responsible for overseeing and managing all aspects of the company's general affairs, including facilities management, office administration, and vendor management. This role reports directly to the Director of Administration and collaborates with various departments to ensure smooth operations and a conducive work environment.
Responsibilities
Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
Manage office supplies and inventory, ensuring timely replenishment
Act as a point of contact to coordinate repairs and renovations activities with external vendors
Procurement of all office supplies and company asset management
Manage all contracts and agreements, licenses for the office
Oversee the work of all office employees to ensure they work productively and meet deadlines and company standards
Handle and manage a company accounts, travel agency, improve administrative support for employees
Address employee inquiries and concerns related to office and manufacturing facilities and general affairs matters.
Assist in organizing and coordinating company events, meetings, and conferences
Evaluate and revise internal processes to reduce costs and increase efficiency
Manage ESG and Census data
Answering telephone calls and emails from customers and clients and directing them to relevant staff
Sorting and distributing incoming mail and prepare outgoing mail
Provide general administrative support to various departments as needed
Performs other duties as assigned
Requirements
Bachelor's degree preferred
Minimum +2 years of relevant years of experience
Excellent communications and interpersonal skills
Excellent oral and written communication skills
Must have excellent work ethics, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures
Experience working with Korean based company a plus