Administrative Coordinator at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Administrative Coordinator

The Administrative Coordinator in the College in High School (CHS) program is responsible for administering policies and procedures for student registration, payment, grading, and teacher visits. Coordinates a variety of administrative tasks, including maintaining calendars, taking meeting minutes, providing administrative and general office support, and facilities/Maintenance requests. Handles travel and expense reimbursements. Purchases office supplies and materials needed for the programs. Works closely with the Division Finance Team to ensure that expenses are tracked appropriately and meet requirements of University and Dietrich School policy.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

• Assists department head and staff members with administrative tasks and student services support.
• Coordinates teaching schedules and other faculty and student services.
• Manages department or division personnel activities to meet University and department objectives.
• Oversees the work of designated employees reviewing completed work for adherence to instructions or correctness.
• Orders and maintains sufficient inventory of office supplies and equipment.

Physical Effort

Primarily sedentary; must have the ability to attend designated events as a representative of the University; must have the ability to lift and carry work related items such as a laptop and meeting supplies.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI240055441

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