Payroll Manager at Lamar State College-Orange in Orange, Texas

Job Description:

Job Title:

Payroll Manager

Staff

The Payroll manager reports to the Executive Director of Financial Services. The Payroll Manager performs professional accounting work with administrative responsibility for all aspects of payroll. Works under minimum supervision, but is expected to resolve work problems as they arise, make independent decisions, and work on most assignments with substantial independence. Human resource and payroll functions are highly integrated and require coordination between the HR Department and the Payroll Department. Duties and responsibilities include, but are not limited to, the following:

• Audits and reviews F3.2's and ensures data is entered into the system in a timely manner and all payroll deadlines are met.


• Reviews time sheets for student and hourly personnel, making corrections necessary.


• Run trial payrolls, final payrolls, voids, and replacement checks. (Monthly payrolls include regular payroll, supplemental payroll, and student payroll.)


• Responsible for all aspects of distribution of payroll checks.


• Responsible for all tax and benefit payments to applicable entities, states, etc.


• Audits and reconciles payroll related entries in Banner system and prepares disbursement entries.


• Prepares and remits payroll taxes timely, files quarterly taxes, and completes required quarterly reporting.


• Reconciles insurance deductions for each employee in Banner. Remits payments due to ERS with a T-Document (RTI) for Fund 285 employer portion for employees and retirees. Remits employee deducts by electronic transfer.


• Reconcile TRS deductions with TRS file. Remits file and payments to TRS by electronic transfer.


• Reconciles the depository account and researches differences to provide information to Accountants and Directors. Once the PR Manager moves under HR, I think we should remove this task from this desk.


• Identifies and addresses issues in the payroll account after reconciliations.


• Establishes and maintains accounts with ORP/TSA vendors. Assemble payroll deductions with annuities or other appropriate reports; transmits to appropriate vendor/agency. Records wire transfers for ORP/TSA payments and reconciles ORP/TSA payments to ledger. Prepares and submits annual reports to THECB.


• Resolves problems and answers questions concerning payroll matters for employees and departmental administrators.


• Works closely with Human Resource department to address matters and provide details to work toward resolution.


• Keeps abreast of all State/Federal guidelines, regulations and legislative changes affecting payroll and benefit charges.


• Serves as a backup in the Cashier Office area during peak season or as needed at the discretion of supervisors.


• Prepares W-2's and ensures that all miscellaneous payments to employees are properly reflected on the W-2.


• Prepares annual SORM report.


• Prepares and submits reports to State Comptroller's Office and other State and Federal Agencies.


• Determines eligibility of individuals for exemption of FICA.


• Provides technical assistance to staff in handling new payroll procedures.


• Perform other related duties as assigned by ExecutiveDirector of Financial Servicesand Assistant Vice Presidents

Associate's degree in Business related field is required. Bachelor's degree in accounting or finance is preferred.
Requires at least three to five years of related experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Experience in Higher Education is a plus.


Knowledge of automated accounting/ERP systems. Working knowledge of state regulations and policies pertaining to public funds and government finance. Skill in use of adding, computing, and related office machines. Ability to operate microcomputers or computer systems. Experience in Excel and word processing programs required; knowledge of mainframe systems a plus. Ability to work accurately with numerical detail; to analyze, consolidate and interpret accounting data in clear concise form and convey information accurately. Must comply with established agency policies and standards.


Extreme ambulatory requirements; extreme cognitive requirements; normal speech - communication requirements; normal written communication requirements; acute visual requirements; normal or corrected hearing requirements; and moderate travel required. Requires frequent sitting, standing, walking, client/customer contact, and indoor activity. Requires occasional kneeling, squatting, bending, crawling, climbing, carrying and lifting objects up to 25 pounds.


This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215.
Normal office environment.

$40,000 to $47,000

Lamar State College Orange is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), sexual orientation, gender identity or expression, national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

We value the safety of all members of the Gator Community at our beautiful campus on the Sabine River. LSCO publishes an Annual Security Report that provides information regarding campus Safety & Security, including topics such as crime reporting policies, information regarding programs to prevent dating violence, domestic violence, sexual assault and stalking, the procedures the College will follow when one of these crimes is reported, and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes.


If you would like to receive a paper copy of the Annual Security Report, you can stop by the Safety and Security Department, located in the Academic Center, Room 149, during regular business hours. You can request that a copy be mailed to you by calling 409-882-3910 or emailing
joseph.hargrave@lsco.edu.


You can also find the report on our website at
https://www.lsco.edu/student-life/safety-security/_documents/lsco-2023-asr.pdf

AS325P

Yes