Supply Chain Services Specialist (H) at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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The department of Supply Chain has an exciting opportunity for a Full Time Supply Chain Services Specialist to work at UHealth. The Supply Chain Specialist reports to the executive leader for the department assigned. This role will be responsible for providing administrative support, record keeping, progress tracking, data analysis, managing executive-level presentations and special projects as assigned.

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  Supports senior leadership with administrative and clerical tasks.

  
  

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  Independently creates reports, presentations, project timelines, and documents for distribution to members of various departments or meetings on behalf of the executive.

  
  


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  Prioritizes meetings for executives to include the rescheduling and/or cancellation of other high-level meetings.

  
  


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  Plans meetings, including contacting participants, securing the venue, setting up rooms for audio-visual needs, and taking detailed minutes, as needed.

  
  


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  Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information before any meetings/conference calls.

  
  


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  Uses independent judgment to respond on behalf of the executives, ensuring the confidential handling of information, correspondence, and communications, including incoming, outgoing, and electronic communications on behalf of executives.

  
  


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  Maintain and regularly update ongoing to-do list with assigned projects/tasks listed to ensure requests for action from Sr Leader are progressing or completed.

  
  

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  Adheres to University and unit-level policy and procedures and safeguards University assets.

  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

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  High school diploma or equivalent Bachelor's degree preferred

  
  


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  Minimum 3 years of relevant experience

  
  

Knowledge, Skills, and Attitudes:

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  Ability to communicate effectively in both oral and written form.

  
  


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  Ability to maintain effective interpersonal relationships.

  
  


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  Ability to work independently and/or in a collaborative environment.

  
  


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  Ability to accurately prepare and maintain records, files, reports, and correspondence.

  
  


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  Ability to understand and follow instructions.

  
  


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  Skill in completing assignments accurately and with attention to detail.

  
  


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  Ability to process and handle confidential information with discretion.

  
  


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  Proficiency in computer software (i.e. Microsoft Office).

  
  

Any relevant education, certifications and/or work experience may be considered.

Department Specific Functions

• Maintains ongoing to-do list to ensure requests for action have been completed, oversees status of action items, and updates the executives upon their completion.

• Creates and maintains comprehensive project/initiative documentation, plans, and reports.


• Completes special assignments requiring collection, organization, and analysis of data that may be

the basis for significant decisions.

• Prepares necessary presentation materials for related meetings as assigned.


• Serves as support for Chief Supply Chain Officer.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time
Employee Type:Staff
Pay Grade:H7 Apply Now