The Document Control Specialist will play a vital role in ensuring the accurate and efficient management of documents for the Utilities and Facilities groups during the construction of the manufacturing facility. This position requires strong organizational skills, attention to detail, and the ability to manage documentation processes effectively.
Responsibilities:
Document Processing: Assist in processing incoming documents, including drawings, specifications, procedures, reports, and other project-related documentation for the Utilities and Facilities groups.
Document Routing: Coordinate the review, approval, and distribution of documents by routing them to the appropriate stakeholders for review and feedback.
Version Control: Maintain accurate records of document versions, revisions, and updates, ensuring that the latest versions are available to relevant stakeholders at all times.
Archiving: Establish and maintain a centralized document repository for the Utilities and Facilities groups, ensuring that documents are properly archived and easily accessible for reference as needed.
Document Distribution: Manage the distribution of approved documents to internal departments, contractors, and other stakeholders, ensuring timely delivery and tracking of document dissemination.
Document Retrieval: Facilitate the retrieval of documents as needed by project team members, contractors, or regulatory agencies, ensuring prompt access to required documentation.
Quality Assurance: Conduct regular audits of document control processes to ensure compliance with company standards, industry best practices, and regulatory requirements.
Qualifications:
Bachelor's degree in Business Administration, Information Management, or related field (preferred).
Proven experience in document control, preferably within the manufacturing or construction industry.
Familiarity with document management systems and software, such as Microsoft SharePoint, Documentum, or similar platforms.
Strong organizational and time management skills.
Attention to detail and accuracy in document processing and management.
Excellent communication and interpersonal abilities.
Ability to work effectively in a team environment and collaborate with cros