Executive Assistant to Partners Barakat + Bossa is a prominent law firm located in Coral Gables, FL, specializing in comprehensive legal services in commercial litigation, corporate transactions, real estate, and factoring. Our culture thrives on diversity, with a dynamic international team hailing from every continent. We are committed to excellence, innovation, and integrity, fostering an inclusive environment that encourages collaboration and open communication.
About the job
We are in search of a dynamic and highly organized Personal Assistant to support two senior partners at our growing boutique law firm. This role offers an exciting opportunity for an experienced professional who excels in communication and organizational skills, ensuring smooth operations and effective management of the partners' professional commitments. The position demands high professionalism, confidentiality, and the ability to manage multiple responsibilities simultaneously.
Responsibilities:
The role focuses on relieving pressures on the partners to manage outside events, allowing them to dedicate more time to their legal practice. Some of the responsibilities of this position include:
Efficiently manage and coordinate the complex schedules of two law firm partners, including setting reminders for events and prioritizing commitments.
Serve as the primary point of contact for both partners, effectively filtering and prioritizing emails, and maintaining clear communication with clients and internal staff.
Organize various events in collaboration with the administrative staff and assist partners in ensuring their presence at community functions, meetings, and sponsorship activities.
Handle the coordination of both domestic and international travel, including addressing last-minute changes and managing complex travel logistics for multiple parties; this role requires the capacity to arrange travel on short notice.
Arrange and oversee both internal and external meetings, ensuring that all necessary resources and information are prepared ahead of time.
Schedule and coordinate client meetings to maintain effective client relations.
Handle sensitive information and documents with utmost confidentiality and professionalism.
Skills and Qualifications:
Proven experience in a similar administrative or personal assistant role for C Executives.
Bilingual in Spanish and English is a plus.
Proficient typist.
Technologically savvy. Proficiency in Microsoft Office Suite is a must.
Good writer and articulate communicator.
Problem solver.
Experience with Clio, Teams, Zoom.
Able to work under pressure and meet tight deadlines.
Self- starter mentality and initiative.
Attention to detail.
Work Location and Hours:
This position is full-time, based in Coral Gables, Florida, and requires in-person attendance from 8:30 a.m. to 5:00 p.m. Monday through Friday.
How to Apply:
If you are a highly skilled Executive Assistant looking to take the next step in your career with a thriving firm, please submit your resume, a cover letter, and any relevant work samples to recruiting@b2b.legal
We are an equal opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Barakat + Bossa are considered without regards to race, color, religion, sex, sexual orientation, gender, identification, national origin, age, marital status, ancestry, disability, veteran status or genetic information, among other protected bases.