UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking an Administrative Assistant to be based in the Los Angeles area.
The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.
Responsibilities:
Provide support to Organizing staff
Receive, route and respond to phone calls and emails
Receive and route all incoming mail and shipments
Process all outgoing mail and shipments
Process membership applications and other internal documents
Track grievances, draft letters, create and maintain files
Maintain Media list
Provide logistical support for Union meetings, events, and actions
Provide support for organizing campaigns
Provide support for political outreach
Provide support for special projects
Help coordinate and plan logistics for statewide meetings and annual convention
Research and order supplies and office equipment
Provide assistance to the Executive Director as assigned
Download, review and reconcile dues and new hire/change list on database
Draft routine correspondence
Perform database runs and produce routine reports as well as special reports as requested
Reconcile membership and dues reports
Design and maintain office organization systems
Create and maintain email distribution list
Set up and maintain relationships with vendors
Organize and maintain storage room
Other duties as requested
Preferred Knowledge and Experience:
Excellent written and verbal communication skills
Ability to thrive in a fast-paced, high-pressure environment with short deadlines
Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.
Knowledge of word processing and excel software
Familiarity with database and data management preferred
Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy
To Apply:
Email: jobs@upte.org
Please include the following:
A résumé with the months and years of employment for each position.
A cover letter addressing your qualifications and ability to carry out the duties of the position as described above.
Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $62,895.12 - $84,525.79.