We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth operations and enabling our executives to focus on higher-level responsibilities. The ideal candidate will be organized, resourceful, and adept at handling various tasks with precision and attention to detail.
Responsibilities:
Oversee and manage various administrative tasks to support the team's operations.
Schedule property showings based on inquiries received via our Office line, coordinating with clients and vendors to arrange convenient showing times.
Confirm and adjust appointments as needed, ensuring efficient utilization of time.
Assist with contract work, including handling Listing Agreements, As Is Contracts, Addendums, and other necessary documentation.
Collaborate closely with team members to schedule vendors and prepare listings for the market.
Obtain and update HOA applications for different communities, ensuring accurate and up-to-date information.
Communicate with property managers to confirm details and gather necessary information.
Collect membership information for each community and maintain records accordingly.
Update project management software (Asana) with accurate listing information.
Conduct thorough checks of MLS listings to ensure data accuracy.
Attend property inspections when necessary to support the team.
Perform miscellaneous listing tasks such as making key copies and installing lockboxes.
Qualifications:
Strong organizational skills with a keen attention to detail.
Excellent written and verbal communication skills.
Proficiency in using various software applications, including Microsoft Office Suite and project management tools.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Reliable transportation and willingness to travel locally for listings, events and meetings.
Knowledge of real estate processes and terminology is a plus.
Flexibility to handle changing priorities and tasks.
If you are a dedicated and detail-oriented professional who thrives in a fast-paced environment, we encourage you to apply. Join our team and contribute to the success of our real estate operations!