The Office Coordinator provides leadership and staff quality day-to-day office and warehouse administrative support. As we continue to expand, we seek a dedicated and experienced Office Coordinator to join our team in Kilgore, TX. Salary ranges from $23-$28 per hour
Key Responsibilities
Completes daily, weekly, and monthly data entry and reporting requirements for the warehouse.
Distributes company information such as newsletter, employee recognition, and other information cascaded from leadership.
Partners with plant leadership to coordinate and organize employee events.
Responsible for HR administrative tasks such as new hire onboarding process, submitting new hire paperwork including I-9 verification, annual benefits enrollment coordination, and onsite interview preparation.
Responsible for upholding and maintaining confidentiality.
Supports timekeeping and payroll process; works closely with management to confirm timecard discrepancies. May submit timecards for processing.
Provides information and answers to local employees' concerns and needs.
Will escalate all employee relations issues and concerns to the HR Business Partner promptly.
Maintains front office and warehouse supplies, assists management with placing orders, and verifies receipt of supplies.
Performs general clerical duties including, but not limited to, employee file maintenance, data entry, mail sorting and processing, email, and phone correspondence.
Proactively identifies administrative issues such as discrepancies in reporting, documentation, payroll processes, and procedures.
May assist with ad hoc duties such as shipping and receiving coordination, supporting visitors, training of operational procedures, or other administrative duties as assigned.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
High school diploma/equivalent
2-5 years' experience in an ADMINISTRATIVE SUPPORT function preferred.
Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint.
Previous timekeeping experience and local and federal payroll knowledge are preferred.
Accounts-Payable experience preferred.
Previous office management or administrative coordinator experience in a warehouse environment is preferred.
Proficient with Kronos and Workday preferred, or any other HR operating systems