Managing director of small law firm is in need of an Executive Assistant in our southwest Austin office. This position will provide heavy administrative support for the daily operations of the firm, including assisting with calendar management for attorneys, basic client communications, assisting with entering attorney time and invoicing, document management and running errands for the Managing Partner and Managing Director. Previous experience as an executive assistant is preferred.
Education
High school diploma or equivalent required. Associate or bachelor's degree preferred.
Benefits • Perfect position for beginning / continuing to gain legal experience in a private, professional setting for family law and criminal law. • Paid time off annually including for major holidays. • Diverse, friendly, and close-knit work culture. • Work lunches and holiday events i.e. Christmas Dinner. • Expected performance reviews every 6 months. • Room for legal and administrative career development. • Billing and paralegal training when relevant.
Essential Job Functions
Familiarity with Google suite and Outlook;
Exemplary organization skills;
Ability to engage with clients in a friendly and professional manner;
Confidence and haste in relaying time sensitive information to attorneys;
Comfortable in a fast-paced office environment;
Flexibility to take on office administrative tasks as they appear.
Ability to manage multiple on-going projects at one time and prioritize responsibilities without direct oversight;
Displays general familiarity of the legal system and particularly the family law environment.
Exhibit strong analytical and problem-solving skills, along with attention to detail.
Maintain confidentiality, exercise discretion, and possess decisive judgment making.
Exhibits consistent, reliable, and predictable in-person attendance during business hours (this is NOT a remote or hybrid position).
Able to work on federal holidays and flexibility to assist attorneys before trial.
Required Experience
Worked as an executive assistant or legal secretary in a professional setting serving sophisticated clients and high-work load/ fast paced executives (i.e. CEO, CFO, firm lead attorney, etc.).
Operated in a fast-paced office environment where organization is a necessity.
Communicated effectively through speaking, writing, listening, and responding to others.
Prepared professional correspondence using appropriate vocabulary, grammar, and punctuation.
Utilized Google and Microsoft Office Suite at an intermediate level.
Exhibited customer service skills and managed client expectations appropriately.
Organized, prepared, and managed high client case load.
Used time effectively and prioritized job duties to meet deadlines.
Displayed a sense of urgency and was responsive to the needs of superiors.
Exhibited strong analytical and problem-solving skills, along with attention to detail.
Maintained confidentiality, exercised discretion and good judgment regarding sensitive data.
Preferred Experience
Worked 3+ years as an executive assistant in a professional setting.